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Billing Operations Specialist

2 months ago


Portland, Oregon, United States JOURNAL GRAPHICS Full time
Job Summary

**Job Title:** Billing Specialist

**Job Summary:** We are seeking a highly skilled Billing Specialist to join our team at Journal Graphics. The successful candidate will be responsible for maintaining the accuracy and integrity of our monthly bill cycle, providing critical information to senior management to help operate the business at a profit.

Key Responsibilities
  • Job Costing: Verify plate and cartons used, verify PO's are issued and then closed, finalize and print Cost Sheet.
  • Pre-billing: Review estimate job specifications to actual for accuracy, reconcile shipped v. billable quantities, review alterations for billing, verify proper sales/use tax application. Prepare pro-forma invoice with all relevant charges and breakdown between printing, freight, mailing, and foreign postage.
  • Invoicing: Prepare final invoice from pro-forma invoices and prepare daily invoice batches of approved billing. Distribute sales between printing, mailing, freight, and discount GL revenue accounts. Verify sales/use tax application, per line. Distribute invoices and review/print final Sales Journal.
  • Freight Invoices: Review and approve all freight invoices. Identify 3rd party invoices sent to JG in error and route to shipping for correction by carriers. Collect and distribute charges for UPS and freight carriers, after any needed corrections, as well as Canadian customs/duty fees.
  • Fulfillment: Prepare monthly fulfillment/mailing billings as well as monthly storage billings.
Requirements
  • Competencies: Intermediate knowledge of billing (or general accounting) processes and procedures, analytical and organizational skills, written and verbal communication skills, interpersonal skills for communicating and working cooperatively with other departments and senior management.
  • Education: Associate degree, preferably in business and/or accounting/finance.
  • Experience: Three years of experience in a billing, general accounting, or bookkeeping role. Relevant manufacturing industry experience in accounting, estimating, or production tracking is helpful. MIS system experience and knowledge of systems are helpful, particularly of the EFI/Monarch system.
  • Computer Skills: Intermediate-level skills in Excel and Word.