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Administrative Coordinator for Executive Leadership

2 months ago

Washington, Washington, D.C., United States Independent Sector Full time

ABOUT INDEPENDENT SECTOR


Independent Sector (IS) serves as the premier national membership organization uniting a diverse array of changemakers, including nonprofits, foundations, and corporations, all dedicated to enhancing civil society and fostering the well-being of individuals across the United States. Our vision encompasses a community of engaged citizens, resilient institutions, and dynamic neighborhoods collaborating to uplift lives and the environment while reinforcing democratic values. To realize this vision, we lead and energize the charitable sector, collaborating with governmental bodies, businesses, and individuals to promote the common good through our initiatives in Sector Health, Policy & Advocacy, and Community Building. Our strategies are centered on outcomes and are committed to racial equity.


OUR MISSION

Sector Health: We conduct thorough research and analysis to gain insights into the nonprofit sector's health, guiding policy and practice reforms that foster trustworthy and equitable nonprofit organizations. Community Building: We cultivate connections among changemakers within the social sector to empower the community and enhance its influence towards a just and healthy society. Public Policy: We advocate for policies that bolster the nonprofit sector and the communities it serves, representing the sector's voice on critical legislative and economic matters.

WHY JOIN US?


1. Competitive compensation reflecting your expertise and contributions.
2. Comprehensive benefits package, including full coverage for health, dental, vision, life, and disability insurance, along with additional dependent coverage.
3. Retirement contributions with a match of up to 7.5% for your 403(b) savings.
4. Generous leave options, including unlimited time off, paid time off (PTO), and parental leave.
5. Work-life balance with flexible hours and a hybrid work model.
6. Professional development opportunities with an annual stipend for continuous learning.
7. Engaging company events and social activities.
8. A culture of inclusivity and collaboration, valuing diverse perspectives.
9. Opportunities for advocacy and representation at various meetings and conferences.

ROLE OVERVIEW


The Executive Assistant is integral in delivering high-level administrative support to C-suite executives, ensuring the smooth operation of the executive office. This role requires a blend of organizational, communication, and interpersonal skills, alongside the ability to manage confidential information with utmost discretion.

KEY RESPONSIBILITIES


• Maintain an organized calendar for the C-suite team, scheduling meetings and commitments.
• Draft and revise correspondence, memos, and documents on behalf of executives.
• Assist in planning and coordinating special projects, events, or initiatives.
• Collaborate with the Chief of Staff to ensure effective processes for C-suite and CEO engagements.
• Arrange travel logistics, including itineraries and accommodations.
• Screen and direct communications appropriately.
• Prepare briefing materials for meetings and events, ensuring executives are well-informed.
• Organize materials for meetings, presentations, and reports.
• Schedule meetings and briefings involving the C-suite and their teams or external partners.
• Provide administrative support for complex matters, including travel arrangements and expense reports.
• Maintain office files and databases, ensuring confidentiality and accuracy.

QUALIFICATIONS


• High school diploma required; five years of experience supporting C-suite executives preferred.
• Strong organizational skills with the ability to prioritize and manage multiple deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and Salesforce.
• Commitment to diversity, equity, and inclusion in the workplace.

WORK ENVIRONMENT


This position is based in a typical office setting with a quiet atmosphere. Reasonable accommodations will be made for individuals with disabilities to perform essential functions.