Supply Chain Operations Coordinator

2 weeks ago

Irving, Texas, United States IMPACT STAFFING INTERNATIONAL Full time

Job Description: Indirect Procurement Specialist

Overview: As an Indirect Procurement Specialist at IMPACT STAFFING INTERNATIONAL, you will play a crucial role in ensuring the efficient and economical acquisition of goods and services that support the operational excellence of the organization. This position involves ongoing assessment and analysis of supply and demand, contributing to sourcing strategies, and maintaining precise procurement documentation. You will leverage advanced technological solutions to maximize value for the company through strategic time and cost agreements.

Job Summary: The Indirect Procurement Specialist is responsible for ensuring that all necessary items and services for the indirect operations of the company are sourced from designated suppliers and delivered in accordance with established terms and conditions. This role emphasizes maximizing organizational value and enhancing business processes through the application of technology.

Essential Responsibilities and Duties:

  • Collaborate with the Purchasing Team to strategize and prioritize procurement activities.
  • Evaluate planned orders, generate requisitions for required items, and oversee the purchase approval workflow.
  • Disseminate and prioritize approved purchase orders along with necessary documentation to suppliers.
  • Monitor order confirmations, prepare and communicate reports on shortages and backlogs, and provide visibility of potential disruptions to internal stakeholders.
  • Track orders and verify lead times, delivery schedules, and associated costs.
  • Review, update, and manage purchase orders until payment is finalized.
  • Ensure compliance with supplier agreements and contracts, reporting any discrepancies.
  • Guide finance and logistics teams in resolving discrepancies related to reception and invoicing.
  • Identify and implement opportunities for operational efficiencies.
  • Contribute to the consolidation and optimization of the local supplier network.
  • Manage the onboarding of new vendors, updates to vendor information, and coordinate changes in supplier banking details.
  • Process invoices for payment through the designated financial system.

Primary Activities & Responsibilities:

  • Maintain and update purchase orders (POs), including expediting orders, monitoring acknowledgments, resolving issues, and tracking shipments.
  • Coordinate with operational teams and suppliers regarding inventory management and program performance.
  • Engage with internal departments (Accounts Payable, Compliance, Logistics, Planners, Program Management) to inform programs of minimum order quantities (MOQ).
  • Address routine issues including invoice discrepancies, vendor inquiries, and order tracking.
  • Monitor supply chain metrics and generate reports to support contractual obligations.
  • Solicit and analyze quotes, negotiate pricing and terms with suppliers, and manage Incoterms and RFQs.
  • Oversee the onboarding of new vendors, updates to vendor information, and coordinate banking changes for suppliers.
  • Facilitate invoice processing for payment within the financial system.
  • Provide training and support for new employees.

Qualifications:

  • High School Diploma required.
  • 3-5 years of relevant experience.
  • Preferred experience in supply chain, aerospace, or packaging industries.
  • Experience with enterprise operations and systems, particularly in SAP.

Required Skills:

  • Exceptional customer service skills.
  • Strong attention to detail and accountability.
  • Effective interpersonal and electronic communication skills.
  • Curiosity and initiative to enhance business processes through technology.
  • Competency in analytical skills, applied business knowledge, and effective communication.
  • Understanding of contract structures, industry standards, Microsoft Office applications, and negotiation strategies.
  • Strong problem-solving abilities and process management skills.
  • Familiarity with procurement processes, systems, supplier product quality, and supply chain requirements.
  • Basic knowledge of product and process improvement methodologies (e.g., Six Sigma, Lean).

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