Executive Assistant to the Executive Vice President for Governance and Development
4 weeks ago
About the Role:
This is a hybrid position that requires 8 days per month in the office. You can be based in our office in Washington DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI's Global Development Department builds relationships and coordinates fundraising to help the Institute deliver results and bring about a more equitable and sustainable world.
Job Highlights:
Reporting to the Senior Manager for Development Operations, you will provide high-level administrative support to the Executive Vice President for Governance & Development and support the Global Development Directorate's communications and institutional engagement efforts. You will directly support the EVP as they advance department priorities. You will ensure the EVP can focus on strategic decision-making and business activities to achieve ambitious fundraising goals.
Responsibilities:
- Provide high-level administrative support to the Executive Vice President for Governance and Development, including email support, calendar management, scheduling, and materials preparation.
- Support EVP priorities through high-level writing, creating PowerPoint presentations, drafting talking points, conducting research, and other tasks.
- Assist EVP with internal and external meetings, including preparation of meeting strategy and briefing documents, agendas, taking and transcribing meeting notes, intake on call reports, and follow-up activities.
- Manage EVP's travel itineraries, including researching and booking flights, trains, rental cars, accommodations, ground transportation, and other logistics.
- Manage expense reports and reimbursements. Track expenses and file reports in compliance with WRI policies.
- Support the management and maintenance of Constituent CRM records with activities, call reports, meeting notes, event attendance, and/or gift notes, including scanning and attaching all relevant documents to the constituent record.
Requirements:
- Education: You have completed a bachelor's degree in a related field; relevant work experience in lieu of degree is accepted.
- Experience: You have a minimum of 3 years of relevant experience preferably providing executive-level support, as a project manager, administrative lead, research assistant, or similar.
- Experience at a global organization and/or in a fundraising department.
- Experience with complex calendar management and coordinating multiple projects through a project life cycle.
- Experience with communications, including strong planning, professional writing, and presentation skills.
- Ability to establish processes, systems, and workflows, and ensure adherence to procedures and follow-up.
- Experience with and knowledge of Microsoft Office 365, Asana, and with a CRM database.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Language: You have verbal and written proficiency in English.
- Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
What We Offer:
US salary range is between $69,000 and $73,000. Salary is commensurate with experience and other compensable factors.
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