Program Operations Coordinator

2 weeks ago

Arlington, Virginia, United States Office of the Secretary of Defense Full time

Overview
This role is situated within the Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer of the Department of Defense.

The Under Secretary of Defense (Comptroller) serves as the primary financial authority within the DoD, providing strategic advice to senior leadership on essential fiscal matters while overseeing the activities of a team dedicated to budgeting, financial analysis, and program management.

Key Responsibilities
- Provide support to the Office of the Under Secretary of Defense (Comptroller) in the realm of Strategic Communications as a Correspondence Analyst.
- Facilitate logistical and communication support for events and initiatives led by the Under Secretary of Defense and Principal Deputy Under Secretary of Defense.
- Engage with the financial management community through various communication platforms, including social media.

- Oversee the management of Freedom of Information Act (FOIA) requests, Privacy Act compliance, and related documentation processes.
- Administer the Records Transfer and Retrieval Program for the Comptroller organization, ensuring effective communication with the Washington National Records Center.

- Act as the Privacy Officer for the OUSD(C), serving as the primary contact for all privacy-related issues and collaborating closely with the Defense Privacy and Civil Liberties Division.

Qualifications
To qualify for this position, candidates should provide detailed information regarding their work experience, including specific months and hours worked per week for each relevant position listed on their resume.

For GS-11 Level:
Applicants must possess one year of specialized experience equivalent to the GS-09 level, demonstrating the capability to fulfill the responsibilities of this role. Specialized experience includes:

  • Proficiency in grammar, spelling, punctuation, and formatting.
  • Strong interpersonal skills for collaboration with diverse personnel.
  • Experience in record keeping, correspondence management, and handling FOIA requests.

For GS-12 Level:
Applicants must possess one year of specialized experience equivalent to the GS-11 level, showcasing the ability to perform the duties of the position. Specialized experience includes:

  • Designing or maintaining efficient records management policies and procedures.
  • Ensuring compliance with privacy regulations.
  • Contributing to official responses to FOIA requests.

For GS-13 Level:
Applicants must possess one year of specialized experience equivalent to the GS-12 level, demonstrating the ability to perform the duties of the position. Specialized experience includes:

  • Conducting projects to recommend improvements in record keeping and correspondence management.
  • Implementing policies for managing the Privacy Act Program.
  • Developing internal policies related to correspondence management.

Education:
For GS-11 level, three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree may substitute for the required experience.

Additional Information:
All applicants must provide evidence of qualifications, including any relevant volunteer experience. Official transcripts may be required prior to appointment. Foreign education must be evaluated for equivalency to U.S. education standards.

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