Information Security Program Coordinator

2 weeks ago

Arlington, Virginia, United States Olgoonik Full time

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a robust family of professional contracting entities committed to delivering benefits for our Alaska Native shareholders. Our operations are grounded in the belief that excellence in quality, qualified personnel, and unwavering commitment to safety and client missions are paramount.

With a legacy that spans from Alaska's Arctic to various global regions including South America, Europe, Asia, Africa, and the Middle East, our skilled workforce consistently achieves results through a unique blend of innovation and practicality.

Position: Security Administrator/Program Assistant III

Overview:

This role is essential in supporting the Bureau of Diplomatic Security, specifically within the Visa and Passport Analysis Branch (VPAB). The individual selected will undertake a range of operational, administrative, and coordination tasks, maintain diverse administrative reports, and manage correspondence while directing significant items to the appropriate personnel.

Key Responsibilities:

  • Deliver comprehensive administrative assistance to the VPAB program office, its staff, and management.
  • Conduct data entry, extraction, analysis, and reporting for various operational databases, including aiding in the establishment of production databases as needed.
  • Provide document processing and writing support for administrative and programmatic activities.
  • Maintain organized files of sensitive and classified documents, ensuring updates are made to required materials.
  • Coordinate the preparation, organization, delivery, and follow-up of assigned program operations.
  • Create, edit, and manage flow charts, spreadsheets, and documents as required.
  • Ensure proper file organization.
  • Offer administrative support for status reports, briefing presentations, and special projects.
  • Prepare charts, tables, graphs, and diagrams to assist in tracking and reporting program activities.
  • Draft and revise reports and tracking documents, including budgets and monthly reports.
  • Act as a subject matter expert on office procedures and requirements.
  • Perform additional duties as assigned.

Supervisory Responsibilities:

This position does not entail supervisory responsibilities.

Education and Experience Requirements:

  • An undergraduate degree with 4 years of specialized office experience is preferred, or a High School diploma/GED with 7 years of specialized administrative experience.
  • Specialized experience encompasses office management, expense tracking, executive-level correspondence review, database administration, and financial/project status tracking and reporting.

Knowledge, Skills, and Abilities:

  • Extensive understanding of electronic database operations management and administrative processing procedures.
  • Proficiency in Microsoft Word is required, with basic skills in Excel and PowerPoint; experience with other database software is advantageous.
  • Strong editorial, clerical, and analytical skills, coupled with a willingness to learn specific program requirements.
  • Reliability, flexibility, and maturity, with the ability to interact effectively with personnel at all levels.
  • Attention to detail, strong follow-through skills, and the ability to maintain confidentiality.
  • Excellent organizational skills and the capability to thrive in a fast-paced environment while meeting deadlines.

Certificates, Licenses, Registrations:

N/A

Security Clearance:

A SECRET Level Security Clearance is required.

  • Candidates must possess a current U.S. Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government-administered investigation.
  • U.S. Citizenship is mandatory.
  • Candidates must also be able to maintain a U.S. Government SECRET clearance.

Physical Demands:

The role requires the ability to lift, sit, answer phones, type on a keyboard, and manage files.

Travel:

While travel is not anticipated, it may be required on occasion.

Work Environment:

The position is situated in a standard office environment, collaborating with other contractor personnel alongside State Department staff.

Additional Information:

  • Subsidiary: Olgoonik Solutions, LLC
  • FLSA: Non-Exempt
  • Requisition Number: N/A

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

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