Operations Coordinator
14 hours ago
We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Guidehouse. As an Operations Coordinator, you will provide administrative support to ensure the smooth operation of our office and programs.
Key Responsibilities- Coordinate the preparation of various items, including travel requests, professional service orders, and official duty memoranda.
- Process equipment and office supply order requests, and serve as the point of contact for maintenance contracts.
- Provide information to program staff on policies and procedures for government travelers and invited guests.
- Develop, maintain, and update spreadsheets for personnel and budget actions.
- Process and track order requests using government systems.
- Ensure all necessary documentation is prepared and signatures, approvals, and clearances are obtained for recruitment and appointment of staff.
- Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements.
- Act as focal point and primary initial contact for matters concerning the Office.
- Prepare and track requests and justifications for the purchase of materials, supplies, and office equipment.
- Bachelor's degree.
- A minimum of six years of experience in biology, life sciences, or a related discipline.
- Excellent analytical, organizational, and time management skills.
- Strong verbal and written communication skills.
- Meeting coordination experience.
- Experience in travel planning.
- Proficient in the use of social media.
- Proficient in Microsoft Office, SharePoint, Concur, and/or WebEx.
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
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