Campus Facilities Manager

1 week ago


San Jose, California, United States InsideHigherEd Full time


CAMPUS FACILITIES COORDINATOR

Position Overview:


The Campus Facilities Coordinator plays a pivotal role in managing the operational aspects of facility usage at the educational institution. This position is essential for ensuring that all campus facilities are utilized effectively and efficiently, serving both internal and external stakeholders.

Key Responsibilities:

1. Liaison Duties: Act as the primary contact for both internal departments and external clients regarding the scheduling and pricing of facility rentals, including classrooms, auditoriums, and recreational areas.

2. Coordination of Facility Usage: Collaborate with various departments such as maintenance, security, and academic units to ensure smooth operation and maintenance of facilities.

3. Record Keeping: Maintain comprehensive records of facility usage and manage the facilities database to ensure accurate tracking and reporting.

4. Billing and Invoicing: Prepare and issue billing notices for facility usage, ensuring timely collection of fees associated with rentals and services.

5. Event Coordination: Oversee the scheduling of campus events and ensure that all logistical needs are met, including setup and technical support.

6. Safety and Compliance: Support campus safety initiatives and ensure compliance with relevant regulations and standards, including OSHA guidelines.

7. Budget Management: Assist in the preparation and monitoring of the facilities budget, ensuring that all expenditures are tracked and reported accurately.

8. Vendor Relations: Engage with vendors for the procurement of furniture and equipment, acting as the main point of contact for facility-related projects.

9. Emergency Preparedness: Participate in the planning and execution of emergency operations and business continuity strategies.

Qualifications:

Education: An Associate's degree or equivalent experience in facilities management or a related field is required.

Experience: A minimum of two years in a relevant administrative role, with a focus on facilities management or public administration.

Skills: Strong organizational, communication, and interpersonal skills are essential, along with proficiency in office software and facilities management systems.

Compensation and Benefits:

Competitive salary range with an excellent benefits package, including health insurance, retirement plans, and paid time off.

About the Institution:
The institution is committed to fostering a diverse and inclusive environment that promotes academic excellence and supports the educational needs of a diverse student body.

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