Current jobs related to Senior Administrative Coordinator - North Chicago, Illinois - Rosalind Franklin University of Medicine & Science

  • Senior Administrative Assistant

    4 weeks ago

    North Chicago, Illinois, United States AbbVie Full time

    Job Title: Senior Administrative AssistantAbbVie is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our executive leadership team, you will play a pivotal role in supporting our senior leaders by managing and optimizing administrative operations.Key Responsibilities:Manage complex executive...

  • Senior Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States American College of Surgeons Full time

    {"title": "Senior Administrative Assistant", "description": "About the American College of SurgeonsThe American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical...

  • Senior Administrative Assistant

    3 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean of Student Affairs and other key members of the Student Affairs Office.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    3 days ago

    Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including manpower requisitions, pay/status changes, and payroll information.Key...

  • Administrative Coordinator

    1 month ago

    Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including payroll information, budgets, and personnel files.Key ResponsibilitiesCoordinate the...

  • Administrative Coordinator

    4 weeks ago

    Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including manpower requisitions, pay/status changes, and payroll information.Key...

  • Administrative Coordinator

    1 month ago

    Chicago, Illinois, United States Disability Solutions Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Disability Solutions. The successful candidate will be responsible for coordinating clerical and administrative support and reporting programs in the areas of payroll, personnel, computer systems development and maintenance, budget preparation and...

  • Administrative Coordinator

    2 weeks ago

    North Chicago, Illinois, United States Spectraforce Technologies Full time

    Job Title: Administrative Assistant IVWe are seeking an experienced Administrative Assistant IV to join our team at Spectraforce Technologies. As a key member of our organization, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide general administrative support, including...

  • Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job SummaryNorthwestern University seeks a highly skilled and organized Administrative Assistant to support the Feinberg Deans' Office. The successful candidate will provide administrative support to senior leadership, manage complex scheduling arrangements, and coordinate large-scale events.Key ResponsibilitiesManage supervisor's and department calendar,...

  • Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Field Museum Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support and coordination for the Negaunee Integrative Research Center and the Science and Scholarship Funding Committee at the Field Museum.The successful candidate will provide administrative support to the Senior Director of the...

  • Administrative Coordinator

    4 weeks ago

    Chicago, Illinois, United States Harrison Street Full time

    Harrison Street Receptionist Job DescriptionWe are seeking a highly organized and customer-focused Receptionist to join our Chicago team at Harrison Street. As a key member of our administrative team, you will be responsible for providing exceptional support to our senior-level employees and teams.Key Responsibilities:Welcome visitors and respond to requests...

  • Senior Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States NORC Full time

    Senior Administrative AssistantNORC at the University of Chicago is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our senior-level leaders in the Strategic Communications & External Affairs department.Key Responsibilities:Coordinate complex scheduling, travel arrangements, and expense reportingCoordinate and...

  • Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States The Equus Group Full time

    Administrative Assistant OpportunityAt The Equus Group, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in providing high-level administrative support to ensure the efficient operation of our office and seamless coordination between departments.Key Responsibilities:Provide exceptional...

  • Senior Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States NORC at the University of Chicago Full time

    Job SummaryNORC at the University of Chicago is seeking a highly skilled Senior Administrative Assistant to join our Strategic Communications & External Affairs department. As a key member of our team, you will provide exceptional administrative support to senior-level leaders, ensuring seamless execution of external and internal strategic communications...

  • Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States The Equus Group Full time

    Job Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between departments.Key...

  • Administrative Coordinator

    4 weeks ago

    Chicago, Illinois, United States The LaSalle Group Full time

    Administrative Assistant OpportunityWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at LaSalle Network. As a key member of our organization, you will provide essential support to our executive team, driving forward our mission to make a positive impact in the community.Responsibilities:Provide comprehensive...

  • IT Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: IT Administrative AssistantLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking a highly skilled Administrative Assistant to join our client's IT department. Our client is a leading global law firm with a reputation for excellence in providing a broad range of legal...

  • Senior Administrative Coordinator

    1 week ago

    Chicago, Illinois, United States 24 Seven Talent Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide top-level assistance to a C-Suite Executive. The ideal candidate will be well-organized, tech-savvy, and able to anticipate needs.Key ResponsibilitiesManage travel arrangements, including itineraries, car services, and hotel communications.Efficiently manage...

  • Administrative Coordinator

    4 days ago

    Chicago, Illinois, United States The Equus Group Full time

    Job Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to the team. This role is essential in ensuring the efficient operation of the office and seamless coordination between departments.Key...

  • Administrative Coordinator

    7 days ago

    Chicago, Illinois, United States The Equus Group Full time

    Job Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to ensure the efficient operation of the office and seamless coordination between departments.Key Responsibilities:Greeting and Communication: Greet...

Senior Administrative Coordinator

2 months ago

North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time
Job Overview

Position Summary:

The Executive Administrative Assistant (EAA) at the CMS Dean's Office provides essential administrative support to the Dean and collaborates with the Director on various projects, office management, and event planning. The ideal candidate is a proactive self-starter with a strong history of delivering high-level administrative assistance to executive leadership. This role requires effective interaction with stakeholders in a professional and positive manner, demonstrating initiative, confidentiality, adaptability, and independent decision-making.

About Us

Rosalind Franklin University of Medicine and Science (RFU) is dedicated to the interprofessional education of health and biomedical professionals and the pursuit of knowledge aimed at enhancing wellness. The university reflects Dr. Rosalind Franklin's commitment to inquiry and excellence.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; paid parental leave; short-term and long-term disability insurance; life insurance; flexible spending accounts; and a 403(b) retirement plan. At RFUMS, employee wellbeing and work-life balance are top priorities.

Key Responsibilities:

Administrative Duties for the Dean's Office:

  • Foster a positive and professional representation of the medical school within the Dean's Office.
  • Ensure confidentiality regarding Dean's Office operations.
  • Oversee inventory management for the Dean's Office.
  • Assist in the execution of projects and events.
  • Organize meetings and manage schedules.
  • Participate in committees as required.
  • Prepare reports and assist with budgetary tasks.
  • Manage conference room bookings and setups.

Direct Support to the Dean:

  • Act as a liaison between the Dean and various stakeholders.
  • Draft and edit communications as needed.
  • Oversee the Dean's calendar and travel arrangements.
  • Prepare materials for meetings.
  • Submit budgetary reports on behalf of the Dean.

Employment Conditions:

  • Successful completion of a background check is required.
  • Compliance with COVID-19 vaccination policies is mandatory.

Qualifications:

  • An Associate's Degree or equivalent experience.
  • A minimum of five years' experience as an executive assistant.
  • Demonstrated proficiency in written communication.

Skills and Abilities:

  • Strong organizational and planning capabilities.
  • Ability to anticipate needs and work autonomously.
  • Excellent communication skills.
  • Experience in event planning.
  • Proficiency in Microsoft Office Suite.

Preferred Experience:

  • Background in an academic environment.

Physical Requirements and Work Environment:

The selected candidate must possess the ability to fulfill the responsibilities of the position. The work environment is typical of an office setting with light physical demands.

EEO/VETS/DISABLED