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IT Administrative Coordinator

1 month ago

Chicago, Illinois, United States Addison Group Full time
Job Title: IT Administrative Assistant

Location: Chicago, IL

Industry: Legal / Professional Services

Pay: $78,000 - $85,000 per year

About Our Client:

Addison Group is seeking a highly skilled Administrative Assistant to join our client's IT department. Our client is a leading global law firm with a reputation for excellence in providing a broad range of legal services.

Job Description:

In this role, you will serve as an IT Administrative Assistant, providing critical support to senior IT leaders. Your responsibilities will include managing schedules, coordinating travel, assisting with office events, and maintaining seamless operations for the IT team.

Key Responsibilities:
  • Provide administrative support to the CIO and IT leadership team, including managing schedules, travel arrangements, and expense reports.
  • Facilitate team operations, including document preparation, meeting coordination, and logistical support for events and presentations.
  • Act as a liaison with other departments, vendors, and clients, ensuring smooth and timely communication.
  • Maintain and update IT department org charts and email distribution lists.
  • Support office management needs such as facility requests and office moves.
  • Work closely with a second IT Administrative Assistant to ensure coverage across the IT leadership team.
  • Maintain confidentiality and handle sensitive information with discretion.
Qualifications:
  • High school diploma with a minimum of 5 years of executive administrative support experience in a fast-paced setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
  • Strong organizational and time-management skills, with the ability to prioritize and multitask.
  • Professional demeanor and ability to work effectively with all levels of management.

Addison Group is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.