IT Administrative Coordinator

3 days ago


Chicago, Illinois, United States Addison Group Full time
Job Title: IT Administrative Assistant

Location: Chicago, IL

Industry: Legal / Professional Services

Pay: $78,000 - $85,000 per year

About Our Client:

Addison Group is seeking a highly skilled Administrative Assistant to join our client's IT department. Our client is a leading global law firm with a reputation for excellence in providing a broad range of legal services.

Job Description:

In this role, you will serve as an IT Administrative Assistant, providing critical support to senior IT leaders. Your responsibilities will include managing schedules, coordinating travel, assisting with office events, and maintaining seamless operations for the IT team.

Key Responsibilities:
  • Provide administrative support to the CIO and IT leadership team, including managing schedules, travel arrangements, and expense reports.
  • Facilitate team operations, including document preparation, meeting coordination, and logistical support for events and presentations.
  • Act as a liaison with other departments, vendors, and clients, ensuring smooth and timely communication.
  • Maintain and update IT department org charts and email distribution lists.
  • Support office management needs such as facility requests and office moves.
  • Work closely with a second IT Administrative Assistant to ensure coverage across the IT leadership team.
  • Maintain confidentiality and handle sensitive information with discretion.
Qualifications:
  • High school diploma with a minimum of 5 years of executive administrative support experience in a fast-paced setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
  • Strong organizational and time-management skills, with the ability to prioritize and multitask.
  • Professional demeanor and ability to work effectively with all levels of management.

Addison Group is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.



  • Chicago, Illinois, United States Disability Solutions Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Disability Solutions. The successful candidate will be responsible for coordinating clerical and administrative support and reporting programs in the areas of payroll, personnel, computer systems development and maintenance, budget preparation and...


  • Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including manpower requisitions, pay/status changes, and payroll information.Key...


  • Chicago, Illinois, United States Trilogyinc Full time

    Administrative CoordinatorTrilogyinc is seeking a highly organized and motivated Administrative Coordinator to join our dynamic team. In this pivotal role, you will serve as the backbone of our administrative operations, ensuring that our office runs smoothly and efficiently.Key ResponsibilitiesManage daily office operations and administrative tasks to...


  • Chicago, Illinois, United States The LaSalle Group Full time

    Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The LaSalle Group. As an Administrative Coordinator, you will play a crucial role in coordinating office activities and providing administrative support to our entire staff.Key Responsibilities:Coordinate administrative activities to...


  • Chicago, Illinois, United States Disability Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Disability Solutions. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to the...


  • Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including payroll information, budgets, and personnel files.Key ResponsibilitiesCoordinate the...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Larko Group. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and the delivery of exceptional client service.Key Responsibilities:Coordinate...


  • Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative CoordinatorLocation: Chicago, IL (Hybrid - 3 days in office, remote on Fridays)Industry: Nonprofit/Public PolicyPay: $50,000 - $55,000 annual salaryAbout Our Client:Addison Group is seeking a detail-oriented and organized Administrative Coordinator to support our client's legislative and research-focused team in the dental policy...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Larko Group. As an Administrative Assistant, you will play a critical role in supporting our office operations and providing exceptional administrative support to our team.Key Responsibilities:Coordinate team organization...


  • Chicago, Illinois, United States US Tech Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at US Tech Solutions. As an Administrative Assistant, you will provide high-level administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to executives and teams, including calendar...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative Assistant OpportunityWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at The Larko Group. As a key member of our staff, you will provide exceptional support to our team and clients, ensuring seamless day-to-day operations and administrative tasks.Key Responsibilities:Coordinate team organization and...


  • Chicago, Illinois, United States Elwyn Full time

    Job SummaryAs an Administrative Assistant at Elwyn, you will play a vital role in the administration and coordination of day-to-day operations of our Community Associations.Key ResponsibilitiesResolve customer service concerns in a timely and professional mannerAssist in the coordination of community events and activitiesProvide administrative support to the...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThis administrative support position is located within the Section of Pulmonary/Critical Care, Lung Transplant at The University of Chicago. The ideal candidate will provide administrative support to multiple faculty members, advanced practice providers, and nursing staff in a coordinated effort to support the needs of the Lung Transplant...


  • Chicago, Illinois, United States Chicago Family Health Center Inc Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief Financial Officer, Chief Behavioral Health Officer, and the Women\u2019s Health administrative team.The...


  • Chicago, Illinois, United States CNA Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant II to join our team at CNA. As a key member of our operations team, you will provide complex administrative support on day-to-day operational matters, interacting with internal and external contacts to resolve issues and collaborate on business unit administration...


  • Chicago, Illinois, United States MSCCN Full time

    Job SummaryThis role provides administrative support to the Section of Pulmonary/Critical Care Medicine, with a focus on the Lung Transplant Program. The ideal candidate will maintain a professional demeanor, work well under time-sensitive deadlines, and exhibit good communication skills. Responsibilities include performing complex administrative duties,...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office environment. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of...


  • Chicago, Illinois, United States The Equus Group Full time

    Administrative Assistant OpportunityAt The Equus Group, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in providing high-level administrative support to ensure the efficient operation of our office and seamless coordination between departments.Key Responsibilities:Provide exceptional...


  • Chicago, Illinois, United States Elwyn Full time

    Job SummaryAs an Administrative Assistant at Elwyn, you will play a vital role in the administration and coordination of day-to-day operations of our Community Associations.Key ResponsibilitiesResolve customer service concerns in a timely and professional mannerAssist with the coordination of community events and activitiesProvide administrative support to...


  • Chicago, Illinois, United States Chicago Commons Association Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Chicago Commons Association. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our site, ensuring the smooth execution of administrative tasks, and providing exceptional customer service to our clients...