Senior Administrative Assistant

4 days ago


Chicago, Illinois, United States NORC Full time
Senior Administrative Assistant

NORC at the University of Chicago is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our senior-level leaders in the Strategic Communications & External Affairs department.

Key Responsibilities:
  • Coordinate complex scheduling, travel arrangements, and expense reporting
  • Coordinate and traffic contracts, invoices, purchase requests, and other crucial internal processes
  • Plan, coordinate, and prepare for department meetings, business meetings, events, luncheons, and dinners
  • Develop and design improved administrative procedures to promote efficiency within the department
  • Prepare and/or integrate information needed to compose routine and non-routine correspondence, reports, documents, and presentations
  • Build strong relationships throughout the company to support and facilitate the collaborative team environment
Requirements:
  • High school diploma or equivalent required, plus a minimum of 3 years supporting senior or executive-level management
  • Strong organizational skills, with proven experience prioritizing work and coordinating multiple projects at one time
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
  • Polished demeanor and comfort working with staff at all levels in the organization
  • Excellent communication skills, including stellar interpersonal skills and basic writing skills
Benefits:
  • Generously subsidized health insurance
  • Dental and vision insurance
  • A defined contribution retirement program
  • Group life insurance, long-term and short-term disability insurance
  • Benefits that promote work/life balance, including generous paid time off, holidays, paid parental leave, bereavement leave, tuition assistance, and an Employee Assistance Program (EAP)


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