Senior Administrative Assistant

1 week ago


North Chicago, Illinois, United States AbbVie Full time
Job Title: Senior Administrative Assistant

AbbVie is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our executive leadership team, you will play a pivotal role in supporting our senior leaders by managing and optimizing administrative operations.

Key Responsibilities:
  • Manage complex executive schedules, ensuring efficient time utilization and coordination of key meetings.
  • Oversee travel arrangements, including bookings, itineraries, and visa processing, ensuring seamless travel experiences.
  • Maintain and update organizational charts, distribution lists, and internal communication channels.
  • Facilitate open and effective communication with executives, team members, and cross-functional partners.
  • Serve as a liaison between the leadership team and internal/external stakeholders, ensuring clear and effective communication.
  • Prepare and edit professional documents, presentations, and reports.
  • Coordinate meeting logistics, including agendas, minutes, audiovisual setup, and catering for internal meetings, offsite team events, and congress.
  • Assist with special projects and strategic initiatives as directed by the executive team.
  • Support onboarding processes by ensuring new employees have the necessary tools, access, and resources.
Requirements:
  • Minimum 3 years of administrative assistant-related experience. High school diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
What We Offer:
  • A comprehensive package of benefits, including paid time off, medical/dental/vision insurance, and 401(k) to eligible employees.
  • Opportunities for professional growth and development.
  • A dynamic and inclusive work environment.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.



  • North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean of Student Affairs and other key members of the Student Affairs Office.Key ResponsibilitiesProvide...


  • Chicago, Illinois, United States Molson Coors Beverage Company Full time

    Senior Administrative AssistantMolson Coors Beverage Company is seeking a highly skilled Senior Administrative Assistant to join our Marketing team in Chicago, IL.About the RoleThis is a unique opportunity to work in a fast-paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences.Key...


  • Chicago, Illinois, United States NORC Full time

    Senior Administrative AssistantNORC at the University of Chicago is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our senior-level leaders in the Strategic Communications & External Affairs department.Key Responsibilities:Coordinate complex scheduling, travel arrangements, and expense reportingCoordinate and...


  • Chicago, Illinois, United States Beacon Hill Full time

    Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Beacon Hill. As a key member of our Program Support team, you will provide high-level administrative support to our department leadership, ensuring the efficient coordination of meetings, conferences, and other key activities.Key...


  • Chicago, Illinois, United States C4 Technical Services Full time

    Senior Administrative AssistantWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at C4 Technical Services. As a key member of our administrative team, you will provide exceptional support to our Audit leaders and department, ensuring seamless day-to-day operations.Responsibilities:Provide administrative support to...


  • Chicago, Illinois, United States American College of Surgeons Full time

    About the American College of SurgeonsThe American College of Surgeons is a professional organization of surgeons dedicated to advancing the art and science of surgery. Our mission is to improve the quality of surgical care through education, research, and advocacy.Job SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to...


  • Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean, Office of Student Affairs, and other staff members.Key ResponsibilitiesProvide professional...


  • Chicago, Illinois, United States AbbVie Full time

    Job DescriptionAbbVie is seeking a highly skilled Senior Administrative Assistant to support executive leadership in managing and optimizing administrative operations. This role plays a pivotal part in driving the organization's strategic direction.Key ResponsibilitiesManage complex executive schedules, ensuring efficient time utilization and coordination of...


  • Chicago, Illinois, United States Amber Kinetics Inc Full time

    Job Title: Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide top-tier administrative support to our Vice Presidents and the Chief Science Officer and Medical Affairs Lead (CSOMA).Key Responsibilities:Create daily agendas for CSOMA, ensuring accurate and supporting documents for all...


  • North Chicago, Illinois, United States Global Enterprise Services, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Systems Administrator to join our team at Global Enterprise Services, LLC. As a key member of our IT department, you will be responsible for providing top-notch support and maintenance for our computer systems, networks, and databases.Key ResponsibilitiesProvide Tier 1 and Tier 2 help desk...


  • Chicago, Illinois, United States Molson Coors Beverage Company Full time

    About the RoleWe are seeking a highly skilled Senior Administrative Assistant to join our Marketing team in Chicago, IL. As a key member of our team, you will provide senior-level administrative support to a department and/or senior-level manager, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • Chicago, Illinois, United States Beacon Hill Full time

    Senior Administrative AssistantWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Beacon Hill. As a key member of our Program Support team, you will provide high-level administrative support to our department leadership, ensuring efficient coordination of meetings, conferences, and other key activities.Key...


  • North Chicago, Illinois, United States Diamier, Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Diamier, Inc.Job Summary:The successful candidate will provide administrative support to our practice, maintaining and organizing files, and performing general office duties such as answering the telephone, copying, faxing,...


  • Chicago, Illinois, United States AbbVie Full time

    About the RoleAs a Senior Administrative Assistant in AbbVie Business Technology Solutions (BTS), you will have opportunities to contribute to the digital transformation of a leading organization.Key ResponsibilitiesProvide administrative support to the Business Technology teamAssist in the development and implementation of business processesCollaborate with...


  • Chicago, Illinois, United States El Milagro Inc. Full time

    About El Milagro Inc.El Milagro Inc. is a leading company in the industry, dedicated to providing exceptional services to our clients. We are seeking a highly skilled and experienced Executive Assistant to join our team.Job SummaryWe are looking for a detail-oriented and organized Executive Assistant to provide administrative support to our senior-level...

  • Senior Caregiver

    1 week ago


    Chicago, Illinois, United States Amada Senior Care Full time

    About Amada Senior CareWe are a leading provider of senior care services, dedicated to enriching the lives of our clients and their families. Our team of compassionate caregivers is committed to delivering high-quality care that meets the unique needs and preferences of each individual.Job SummaryWe are seeking a skilled and caring Senior Caregiver to join...


  • Chicago, Illinois, United States Northwestern Memorial Healthcare Full time

    Job Title: Senior Database AdministratorNorthwestern Memorial Healthcare is seeking a highly skilled Senior Database Administrator to join our team. As a key member of our IT department, you will be responsible for designing, implementing, and maintaining our database systems to ensure optimal performance and data integrity.Key Responsibilities:Database...


  • Chicago, Illinois, United States El Milagro Inc. Full time

    About El Milagro Inc.El Milagro Inc. is a leading company in the industry, dedicated to providing exceptional services to our clients. We are seeking a highly skilled and experienced Executive Assistant to join our team.Job SummaryWe are looking for a detail-oriented and organized Executive Assistant to provide administrative support to our senior-level...


  • Chicago, Illinois, United States Virtual Employee Full time

    About the JobThe Virtual Employee team is seeking a highly skilled Senior Systems Administrator to support the Enterprise Server Platforms for our clients. The ideal candidate will have in-depth knowledge of server administration, configuration, troubleshooting, security, scripting, and networking.Key Responsibilities:Analyze requirements and support...


  • Chicago, Illinois, United States Alzheimer's Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide top-tier administrative support to our Vice Presidents and the Chief Science Officer and Medical Affairs Lead (CSOMA). The ideal candidate will thrive in a dynamic, fast-paced environment and possess a blend of professionalism and efficiency.Key...