Administrative Coordinator
4 weeks ago
At The Equus Group, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in providing high-level administrative support to ensure the efficient operation of our office and seamless coordination between departments.
Key Responsibilities:- Provide exceptional customer service by greeting visitors, answering phone calls, and handling general inquiries.
- Assist with filing, copying, scanning, and organizing documents, including maintaining accurate electronic and physical records.
- Coordinate appointments, meetings, and conference room bookings, as well as manage calendars for senior staff and arrange travel as needed.
- Monitor and manage office supplies, including ordering inventory and ensuring that common areas remain tidy and well-stocked.
- Input data into spreadsheets and databases, prepare basic reports, and maintain client information in CRM systems.
- Receive, sort, and distribute incoming mail and packages, and prepare outgoing mail and coordinate courier services when necessary.
- Support the planning and coordination of office events, team gatherings, and client meetings.
- Assist the HR team with various projects and recruitment processes, including scheduling interviews, coordinating onboarding activities, maintaining employee records, and providing general administrative support for HR initiatives.
- Provide support for ad-hoc projects and assist various departments as needed, ensuring timely completion and attention to detail.
- Bachelor's degree required.
- 1-2 years of experience in an administrative or office support role, preferably in a professional services or financial services environment.
- Strong communication skills, both written and verbal, with a customer-service mindset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., copiers, scanners).
- Excellent organizational skills and the ability to manage multiple tasks simultaneously.
- A positive and proactive attitude with a willingness to learn and take on new responsibilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The LaSalle Group Full timeAdministrative CoordinatorLaSalle Network is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. The ideal candidate will be passionate about the organization's mission and values and dedicated to supporting the team in achieving their goals.The Administrative Coordinator will play a crucial role in coordinating...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States Chicago Transit Authority Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including manpower requisitions, pay/status changes, and payroll information.Key...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Larko Group. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and the delivery of exceptional client service.Key Responsibilities:Coordinate...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Administrative CoordinatorLocation: Chicago, IL (Hybrid - 3 days in office, remote on Fridays)Industry: Nonprofit/Public PolicyPay: $50,000 - $55,000 annual salaryAbout Our Client:Addison Group is seeking a detail-oriented and organized Administrative Coordinator to support our client's legislative and research-focused team in the dental policy...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative Assistant OpportunityWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at The Larko Group. As a key member of our staff, you will provide exceptional support to our team and clients, ensuring seamless day-to-day operations and administrative tasks.Key Responsibilities:Coordinate team organization and...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States CNA Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant II to join our team at CNA. As a key member of our operations team, you will provide complex administrative support on day-to-day operational matters, interacting with internal and external contacts to resolve issues and collaborate on business unit administration...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office environment. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States MSCCN Full timeJob SummaryThis role provides administrative support to the Section of Pulmonary/Critical Care Medicine, with a focus on the Lung Transplant Program. The ideal candidate will maintain a professional demeanor, work well under time-sensitive deadlines, and exhibit good communication skills. Responsibilities include performing complex administrative duties,...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Elwyn Full timeJob SummaryAs an Administrative Assistant at Elwyn, you will play a vital role in the administration and coordination of day-to-day operations of our Community Associations.Key ResponsibilitiesResolve customer service concerns in a timely and professional mannerAssist with the coordination of community events and activitiesProvide administrative support to...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title:Administrative CoordinatorLocation:Chicago, IL (Hybrid - 3 days in office, remote on Fridays)Industry:Nonprofit/Public PolicyPay:$50,000 - $55,000 annual salaryAbout Our Client:Addison Group is seeking a detail-oriented and organized Administrative Coordinator to support our client's legislative and research-focused team in the dental policy...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Equus Group Full timeJob Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between departments.Key...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Larko Group Full timeAdministrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities.This is a...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Field Museum Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support and coordination for the Negaunee Integrative Research Center and the Science and Scholarship Funding Committee at the Field Museum.The successful candidate will provide administrative support to the Senior Director of the...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Emerald Logistix Full timeAbout Emerald LogistixWe are a dynamic organization that combines innovative strategies to maximize brand exposure, reach, and customer engagement. Our approach is centered around data-driven decision making to optimize marketing efforts and deliver measurable results.Job Description: Administrative AssistantThe Administrative Assistant at Emerald Logistix...
-
Administrative Coordinator
2 months ago
Chicago, Illinois, United States The LaSalle Group Full timeAdministrative Coordinator Job DescriptionLaSalle Network is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. The ideal candidate will be passionate about the organization's mission and values and dedicated to supporting the team in achieving their goals.Key Responsibilities:Coordinate administrative activities to...
-
Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States The Equus Group Full timeJob Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to the team. This role is essential in ensuring the efficient operation of the office and seamless coordination between departments.Key...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The Equus Group Full timeJob Title: Administrative AssistantLocation: Chicago, ILPosition Overview:The Equus Group is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to ensure the efficient operation of the office and seamless coordination between departments.Key Responsibilities:Greeting and Communication: Greet...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Emerald Logistix Full timeAbout Emerald LogistixWe are a dynamic and innovative company that combines integrated multi-channel strategies to maximize brand exposure, reach, and customer engagement. Our approach is centered around data-driven decision making to optimize marketing efforts, target specific audience segments, and deliver measurable results.Job Description: Administrative...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States The University of Chicago Full timeJob SummaryThis role provides administrative support to the Section of Pulmonary/Critical Care Medicine, specifically the Lung Transplant Program. The ideal candidate will maintain a professional demeanor, work well under time-sensitive deadlines, and exhibit good communication skills.ResponsibilitiesPerform complex and diverse administrative duties,...
-
Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Search Solution Group Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...