Administrative Supervisor

6 days ago


Aberdeen Washington, United States Grays Harbor Comprehensive Treatment Center Full time
Job Summary

We are seeking an experienced Administrative Supervisor to join our team at Grays Harbor Comprehensive Treatment Center. As an Administrative Supervisor, you will be responsible for overseeing the administrative functions of the clinic, including supervising and coordinating the activities of administrative staff, managing administrative programs and office activities, and developing procedures and policies for office activities and training.

Key Responsibilities
  • Supervise and coordinate the activities of administrative staff to ensure smooth operations of the clinic.
  • Manage and coordinate administrative programs and office activities, including establishing and maintaining general files for clinic leadership.
  • Develop procedures and policies for office activities and training, and implement them as needed.
  • Work with the Clinic Director to plan community outreach events and attend staff meetings, take notes, and prepare minutes as required.
  • Prepare and distribute correspondence, interoffice memorandums, contracts, forms, and reports, and submit purchase orders as required.
  • Assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed.
  • Share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients.
Requirements
  • High school diploma or equivalent required; Bachelor's degree preferred.
  • 2+ years secretarial or administrative experience required; prefer experience in a healthcare setting.
  • One year of supervisory experience required.
  • Knowledge of administrative processes and systems, including word processing and spreadsheet software, file maintenance, and patient records.
  • Able to communicate effectively, both verbally and in writing.
  • Detail oriented, excellent organizational skills, and discretion with confidential information.


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