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Administrative Services Operations Supervisor
2 months ago
SEIU JOB DESCRIPTION
Job Title: Operations Manager, Administrative Services
Grade: C1
Location: Washington, D.C.
Salary: $90,071.44
ORGANIZATIONAL OVERVIEW:
The Service Employees International Union (SEIU) represents 2 million members committed to empowering workers across various sectors. Our members come from diverse backgrounds and are dedicated to advocating for a Just Society where every worker is valued and respected.
Purpose:
The Operations Manager of Administrative Services plays a vital role in supporting the Director of Administrative Services in overseeing the management and upkeep of the SEIU International headquarters.
PRIMARY RESPONSIBILITIES:
- Initiate and manage the procurement process with external vendors, ensuring cost efficiency and quality control.
- Supervise all mailroom functions, inventory management, and offsite storage solutions.
- Oversee the Netsuite Purchase Module for procurement activities including requisitions, purchase orders, and invoices.
- Develop and maintain relationships with both new and existing vendors.
- Authorize expenditures within the designated budget categories.
- Assist in formulating the annual capital budget and ensure adherence to it.
- Manage the procurement and distribution of office supplies, furniture, and other essential materials.
- Coordinate internal and external relocations, addressing space and equipment requirements.
- Oversee the Asset Inventory System and collaborate with inventory management companies.
- Supervise the mailroom team to ensure timely and efficient mail handling and logistics.
- Collaborate with various SEIU departments to enhance operational efficiency and cost-effectiveness.
- Plan and manage space allocation for incoming materials and advise on the disposal of outdated items.
- Provide support to the Director of Administrative Services as needed.
- Perform additional duties as required to support departmental objectives.
Contacts:
Engagement with SEIU staff, field representatives, local union leaders, and external vendors is essential.
Direction and Decision Making:
This role reports directly to the Director of Administrative Services and often requires independent decision-making.
Education and Experience:
A minimum of three years of relevant experience or a combination of education and experience that equips the candidate with the necessary knowledge, skills, and abilities:
- Understanding of labor union operations.
- Proficient in negotiating contracts for purchases and services.
- Familiarity with facility management practices.
- Expertise in mailroom and procurement operations.
- Knowledge of office equipment and information systems.
- Ability to manage budgets and large-scale projects effectively.
- Leadership skills to motivate and guide team members.
- Strong verbal and written communication skills.
- Capacity to work autonomously and meet deadlines.
- Conflict resolution skills while maintaining effective relationships.
- Proficient in Microsoft Office Suite and Netsuite purchasing software.
Physical Requirements:
Work is primarily conducted in an office environment, with potential requirements for field coordination. Some travel and extended hours may be necessary.
VACCINATION REQUIREMENT: Candidates must provide proof of full COVID-19 vaccination upon employment commencement, with accommodations considered on a case-by-case basis.
