Financial Grants Specialist

2 weeks ago

Portland, Oregon, United States Gulf of Maine Research Institute Full time
Job Overview

Position Title: Grants Accountant

Reporting To: Grants Reporting and Compliance Manager

Pay Grade: 6 Salary Range: $55,952 - $89,440

Starting Salary: $60,000 - $65,000

About Us:

The Gulf of Maine Research Institute (GMRI) is committed to fostering collaborative solutions to pressing oceanic challenges. Our mission is to enhance the resilience of the Gulf of Maine ecosystem and support the communities reliant on it.

The Grants Accountant will collaborate with the Grants Manager to oversee and report on activities related to Federal and Foundation awards. Key responsibilities encompass the establishment of project data within GMRI's financial systems, monitoring expenses, managing invoicing, facilitating award closeouts, and overseeing allocation management.

Key Responsibilities:

The Grants Accountant will undertake the following duties under the guidance of the Grants Manager:

Financial Oversight:

  • Monitor and manage all Federal and Foundation awards in partnership with the Sponsored Projects Office (SPO), Program Managers, and the Development team.
  • Review and authorize program expenditures to ensure compliance with Uniform Guidance and awarding agency stipulations, as well as GMRI's accounting policies.
  • Prepare and submit monthly invoices to Federal and Foundation funding entities.
  • Work with SPO to track award activities, process extensions, re-budgeting, and other necessary modifications within GMRI's financial systems.
  • Stay informed on federal cost guidelines and funding agency requirements while deepening knowledge of GMRI's sponsored funding accounting processes and compliance obligations.
  • Input and maintain project data in fringe and indirect allocation sets, executing monthly allocations for these expenses.
  • Assist in the preparation of Federal grant reports, including SF-425 reports, as mandated by funding sources.
  • Support subrecipient monitoring tasks.
  • Contribute to audit preparations and the SEFA report.
  • Collaborate with the Grants Manager to update and maintain the GMRI Grants Manual.
  • Track financial reporting milestones and deliverables.

Financial Information Systems:

  • Collaborate with SPO and GMRI project managers to provide timely and accurate project expenditure information, forecasts, and financial reports.
  • Assist in the enhancement and maintenance of information systems for tracking and managing financial data related to projects.
  • Generate reports as necessary to facilitate the management and reporting of metrics concerning GMRI's sponsored project financial health, including pending financial reports, accounts receivable follow-ups, pending invoice expenses, and award financial closeouts.

Qualifications:

GMRI seeks a candidate with proven experience in grants accounting, a foundational understanding of the Uniform Guidance, strong communication skills, a professional demeanor, and a desire to grow in a dynamic and innovative environment.

Specific Qualifications Include:

  • B.A. or B.S. degree in accounting, business, or equivalent experience.
  • A minimum of two years of experience in non-profit grants accounting and federal financial reporting; three or more years is preferred.
  • Familiarity with federal grants and Uniform Guidance cost principles.
  • Experience in reviewing subaward and subcontract agreements is advantageous.
  • Strong organizational abilities to manage multiple deadlines while addressing the daily needs of program staff.
  • Proficient in Microsoft Excel and Word; experience with Blackbaud's Financial Edge system is highly desirable.
  • Demonstrated interpersonal skills across various management levels and external contacts.
  • Self-motivated with a collaborative approach to problem-solving, excellent oral and written communication skills, and meticulous attention to detail.

Diversity and Inclusion:

GMRI is dedicated to providing equal access and employment opportunities in all aspects of employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Salary and Benefits:

GMRI offers a competitive salary and benefits package.

Application Instructions:

All applications must include a cover letter and résumé. Review of applications will commence immediately and continue until the successful candidate is identified.

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