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Legal Support Specialist

2 months ago

Washington, Washington, D.C., United States Simpson Thacher & Bartlett LLP Full time
Overview of the Legal Administrative Assistant Position

Role Summary

The Legal Administrative Assistant plays a crucial role in supporting designated attorneys and senior management by executing a range of legal administrative and secretarial tasks.

Key Responsibilities

  • Manage multiple phone lines; effectively screen and direct calls as necessary
  • Organize calendars, schedule appointments, and coordinate conference calls
  • Arrange travel, transportation, and lodging for attorneys
  • Handle expense reporting through the Firm's expense management system
  • Maintain attorney diaries using the Firm's diary management tool
  • Operate office equipment to transmit information, print, copy, fax, and create PDFs
  • Establish and manage attorney files utilizing alphanumeric filing systems
  • Collaborate with Conference Services for meeting arrangements
  • Prepare and manage client invoicing
  • Draft, edit, and proofread correspondence and legal documents
  • Provide assistance to other administrative staff as needed
  • Carry out additional tasks as required

Essential Skills

  • Strong verbal and written communication abilities
  • Typing proficiency of 50+ words per minute
  • Advanced skills in Microsoft Word and Excel
  • Meticulous attention to detail
  • Ability to work effectively within a team
  • Professionalism and discretion in handling sensitive information
  • Excellent organizational and multitasking capabilities

Desirable Skills

  • Familiarity with Microsoft PowerPoint

Preferred Experience

  • 3 to 4 years of relevant administrative experience

Educational Requirements

  • High School diploma or equivalent qualification