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Legal Administrative Specialist

3 months ago

Washington, Washington, D.C., United States USAJobs Full time
Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

This Legal Administrative Specialist position will serve as a Grand Jury and Litigation Coordinator, providing support to the Counterintelligence and Export Control Section (CES), and as necessary, other NSD litigating sections, to include, Counterterrorism Section (CTS), and National Security Cyber Section (NatSec Cyber). This Grand Jury and Litigation Coordinator will perform three major functions: (1) act as a grand jury coordinator for NSD, supporting CES attorneys, analysts, and outside partners (such as case agents) in investigating and prosecuting criminal matters, records custodians, and court personnel; (2) coordinate legal administrative tasks for charged cases, to include oversight of discovery production, both classified and unclassified, and performing legal support duties at trial; and (3) act as a legal assistant coordinator, supervising more junior legal assistants.

Duties of this Grand Jury and Litigation Coordinator include but are not limited to:
  • Instructs, advises, and provides technical guidance and assistance to the Division's attorneys and legal support staff, Division-wide, on a variety of tasks associated with the work of NSD on grand jury utilization.
  • Communicates and interacts within DOJ to keep abreast of the latest techniques associated with criminal legal support staff processes, procedures, and requirements related to grand juries, including within the District of Columbia.
  • Maintaining control of subpoenas, or coordinating with relevant investigative agencies, to assure service and determine status of outstanding subpoenas.
  • Scheduling witnesses by case and subpoenas duces tecum by case and attorney, scheduling and carrying forward unsatisfied duces tecum subpoenas, advising each attorney involved for each grand jury of subpoenas which are outstanding, carrying same over until satisfied.
  • Provides guidance to the NSD Chief of Security in the evaluation of any grand jury contractor business location, submits requests to process grand jury materials in their business location, ensures that the business location meets the extensive physical security guidelines as outlined in Department of Justice security orders.
  • Acquires and combines attorney information regarding each indictment, documents for bond/bail, bench warrants, writs, detention orders and concurring forms for grand jury foreperson and the attorney responsible for returns.
  • Ensures NSD supervisory attorneys in charge of individual grand juries are informed of status of grand jury. Advises attorneys of recurring or potential problems affecting timely preparation of indictments.
  • Tracks and generally manages the flow of documents and other litigation-related materials in and out of CES-whether with respect to discovery, incoming productions, subpoena returns, filter reviews, prudential reviews, or documents to/from other agencies and third parties.
  • Provides advice and guidance with respect to tasks being performed by assigned legal assistants.
  • Assists CES prosecutors with preparations for trial and other court appearances, grand jury and other presentations, proffers, witness interviews, training sessions, and any other meetings.

    Requirements

    Conditions of Employment
    • You must be a United States Citizen or National.
    • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
    • You may be required to complete a one-year probationary or two-year trial period.
    • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
    • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
    • Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
    • Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.

      Qualifications

      To qualify for the position of Legal Administrative Specialist at (GS , you must possess the required specialized experience specific to this series and grade you're applying to.

      If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF50 (please refer to the "required documents" section for additional information).

      To Qualify for this GS position: Your resume must demonstrate one year of specialized experience equivalent to the GS-13 grade level or pay band in the Federal service or equivalent experience in the private or public sector interpreting legal statutes, codes, regulations, administrative guidelines, and policies affecting the operations of criminal investigations and prosecutions.

      You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 07/31/2024.

      Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

      ***Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.***

      Education

      This job does not have an education qualification requirement.

      Additional information

      The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.

      See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?
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    • SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: .