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Administrative Coordinator

2 months ago

New York, New York, United States Sheffield Haworth Full time

Position Overview

This role serves as a temporary maternity cover, providing essential support to our team at Sheffield Haworth, a global consultancy established in 1993. Our firm excels in placing executives in pivotal roles, offering clients a strategic edge in a dynamic environment.

About Sheffield Haworth

We are committed to being the foremost global consultancy in people and transformational change, specializing in executive search, interim placements, leadership advisory, change management, and data services. Our clients benefit from profound industry insights and extensive networks, supported by a high standard of service from our international team.

With over 180 professionals across 12 global offices, we take pride in our commitment to equal opportunities and inclusivity.

Key Responsibilities

  • Manage and maintain a complex calendar for team members
  • Coordinate meetings with clients and candidates
  • Prepare various documents, including marketing materials, candidate profiles, and internal reports
  • Compile client materials and team data for presentations
  • Organize both domestic and international travel arrangements
  • Handle expense processing
  • Plan and execute ad hoc projects within set timelines
  • Oversee the candidate database and manage communications
  • Ensure accurate tagging of meetings in the company database
  • Assist in research and maintain updated information in shared systems
  • Proofread and verify client-facing documents
  • Support all aspects of the executive search process
  • Handle confidential information with utmost discretion
  • Manage incoming calls and direct them appropriately
  • Address initial IT inquiries before escalating to the IT help desk

Required Skills and Attributes

The ideal candidate will be proactive, innovative, and maintain confidentiality. Key qualifications include:

  • Demonstrated experience in an administrative or coordination role
  • Strong decision-making skills, even under pressure
  • Exceptional organizational abilities and attention to detail
  • Interest in a fast-paced work environment
  • Proficient in IT applications, particularly Word, Excel, Outlook, and PowerPoint
  • Database management skills and accurate typing
  • Effective prioritization and time management
  • A flexible and adaptable approach
  • Ability to learn quickly and independently

Compensation and Values

This temporary full-time position offers a prorated salary range of $70,000 to $80,000, depending on qualifications and experience. Sheffield Haworth values trust, humanity, inclusion, and excellence, and we are dedicated to fostering a diverse workplace.

We are an equal opportunity employer and adhere to the Equality Act 2010, ensuring that diversity is integral to our success.