Administrative Coordinator
20 hours ago
- Provide high-level administrative support to senior leadership, relieving them of detail-oriented tasks.
- Manage senior leadership schedules, including appointments, meetings, and travel arrangements, using sound judgment to prioritize tasks.
- Serve as the main point of contact for visitors, answering inquiries and directing them as necessary.
- Coordinate virtual and in-person meetings, conferences, and events, ensuring proper setup and materials are prepared.
- Handle calls, mail, and other communications, responding on behalf of senior leadership when appropriate.
- Maintain confidential files and documents, draft correspondence, and create reports as needed.
- Oversee administrative functions for the office, including procuring supplies, managing IT and facilities requests, and maintaining conference room schedules.
- Assist with financial tasks, such as processing expense reports and managing travel reimbursements through the Concur system.
- Supervise and mentor interns and volunteers.
- Act as a liaison between senior leadership and other departments within the university and hospital, fostering strong communication and collaboration.
- Support special projects and initiatives, managing follow-ups on important assignments and ensuring deadlines are met.
- Bachelor's degree or equivalent in education, training, and experience.
- Proven ability to provide high-level administrative support, preferably in a healthcare or academic setting.
- Strong communication skills, with the ability to handle confidential information and act with discretion.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and scheduling software.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Strong organizational and problem-solving abilities.
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