Administrative Specialist

7 days ago

Wilmington, Delaware, United States DelDOT Full time

Job Summary

This is an exciting opportunity to join the DelDOT team as an Administrative Specialist I. In this role, you will be responsible for processing administrative and program information utilizing word processing, spreadsheet, and database computer applications.

Key Responsibilities

  • Apply agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Create official agency word processing documents, maintain agency databases, and create spreadsheets.
  • Serve as a liaison with the public, clients, agency staff, and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assure effective coordination of operational functions.
  • Establish tracking and monitoring systems and conduct follow-up to ensure effective resolution of matters.
  • Obtain, organize, and draft technical and administrative material necessary for public information or departmental use.
  • Collect and compile data to prepare reports and provide supporting documentation.
  • Analyze routine operating practices and procedures and make recommendations to ensure smooth and efficient office operation.
  • Maintain and control data and/or filing systems to ensure effective, accurate, and easily retrievable documentation of operations, program, and project activities.
  • May oversee or supervise lower-level employees.

Requirements

  • Six months of experience in coordinating office activities, such as planning/coordinating meetings or conferences, tracking workflow and follow-up, composing meeting notes, directing clients/customers, explaining services to the public and customers/clients, establishing or maintaining filing/record systems.
  • Six months of experience in document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolve deficiencies, interpret information, and track and monitor activities.
  • Six months of experience in using standard computer software programs for word processing, spreadsheets, or databases.
  • Six months of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hire's Form I-9 information to confirm that you are authorized to work in the U.S.

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