Healthcare Administrative Coordinator

2 weeks ago

Warminster, United States Excelsia Injury Care Full time

About Excelsia Injury Care
Excelsia Injury Care is dedicated to providing management services to various healthcare organizations across multiple states, delivering high-quality integrated healthcare for individuals experiencing neuro-musculoskeletal injuries.

Our Services
The healthcare entities we oversee offer a comprehensive range of office-based rehabilitation and diagnostic services, alongside surgical and pain management solutions, all delivered by compassionate and skilled professionals. Our team ensures that each patient receives thorough medical management from evaluation through treatment, aiming for optimal outcomes.

Commitment to Excellence
We are committed to providing timely and competent services while adhering to all relevant legal, regulatory, and ethical standards. Our goal is to operate with integrity and to be a responsible corporate citizen, integrating ESG (environmental, social, and governance) principles into our business practices.

Position Overview
The Medical Administrative Assistant will be responsible for:

  • Surgical Scheduling (50%)
    • Coordinating surgical procedures and obtaining necessary authorizations.
    • Handling phone inquiries professionally and courteously.
    • Completing post-operative data entry accurately and promptly.
    • Preparing and distributing the daily surgical schedule.
    • Ensuring effective communication with hospitals, surgical centers, and internal staff regarding special surgical requirements.
    • Performing additional duties as assigned.
  • Administrative Support (50%)
    • Managing departmental filing systems.
    • Handling PIP applications for patients involved in motor vehicle accidents.
    • Acting as a liaison between patient representatives and attorneys, as well as other healthcare providers.
    • Assisting with clerical tasks, including maintaining records, preparing documents, and organizing office supplies.
    • Supporting chart documentation and patient scheduling, registration, and insurance verification processes.
    • Performing other assigned duties as needed.

Qualifications
To be considered for this role, candidates should possess:

  • A high school diploma or GED equivalent.
  • 2-3 years of experience in a medical office or related environment, with computer proficiency.
  • Knowledge of medical terminology and familiarity with healthcare billing and authorization processes.
  • Prior experience in insurance verification and scheduling.

Skills Required
Essential skills include:

  • Strong organizational abilities and attention to detail.
  • Proficiency in Microsoft Excel, Word, and Windows.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and responsibilities effectively.
  • Understanding of medical office procedures and patient management.

Physical and Mental Requirements
This position requires the ability to sit for extended periods and engage in repetitive motions. Candidates should be able to lift up to 20 pounds and maintain focus on detailed tasks amidst a busy environment.

Diversity Commitment
Excelsia Injury Care is an equal opportunity employer, committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants.

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