Administrative Office Coordinator

2 weeks ago

San Francisco, California, United States Dolores Street Community Services Full time
Job Overview

Position: Office Coordinator (This role has the potential to evolve into an Office Manager position for candidates with outstanding administrative management experience.)

Location: Administrative Office of Dolores Street Community Services.

Reports to: Director of Operations

Compensation: $28.85 per hour. This is a full-time, non-exempt role. Benefits include medical, dental, vision, long-term disability, life insurance, flexible spending account, commuter benefits, generous vacation, and a 401(K) plan with employer matching.


About Dolores Street Community Services:

Dolores Street Community Services is dedicated to empowering low-income and immigrant communities. We strive to create a more equitable society through advocacy and community organizing, addressing critical issues such as homelessness and affordable housing.


Position Summary:

The Office Coordinator plays a vital role in managing the daily functions of the office, overseeing front desk operations, and supervising program assistants. This position is essential for ensuring efficient office operations and providing comprehensive administrative support throughout the organization. The Office Coordinator will also act as the primary point of contact for visitors and clients.


Key Responsibilities:

  1. Front Desk Management:
  • Welcome and assist visitors, maintaining a professional and inviting atmosphere.
  • Handle incoming phone calls and emails, directing them appropriately.
  • Ensure the reception area is organized and presentable at all times.
  • Manage incoming and outgoing mail, packages, and deliveries.

2. Supervision of Program Assistants:

  • Provide training and support to program assistants for ongoing development.
  • Coordinate coverage for the main office during staff absences.

3. Office Operations Management:

  • Schedule and organize meetings, appointments, and travel arrangements.
  • Oversee office equipment maintenance and coordinate repairs as needed.
  • Manage office supply inventory, placing orders when necessary.
  • Assist in preparing reports, presentations, and correspondence.
  • Maintain and update organizational databases and records.

4. Event Coordination:

  • Support the planning and organization of company events, meetings, and conferences.
  • Handle logistics such as catering, venue arrangements, and transportation.

5. Compliance and Safety:

  • Ensure office operations adhere to company policies and procedures.
  • Implement and uphold safety protocols and procedures.
  • Conduct regular safety inspections and report any hazards or issues.

Additional Responsibilities:

  • Conduct business in alignment with the organization's mission and values.
  • Commit to treating each community member with respect and dignity.
  • Perform other duties as assigned.

Qualifications:

  • Bilingual in spoken and written Spanish is required.
  • At least 2 years of experience in office administration or coordination, with supervisory experience preferred.
  • Skills:
    • Exceptional organizational and multitasking skills.
    • Strong communication and interpersonal abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to handle sensitive information with confidentiality and professionalism.
    • Strong problem-solving skills and attention to detail.
    • Ability to work independently and collaboratively within a team.

Work Environment:

  • Standard office environment with occasional lifting of supplies and materials up to 25 pounds.
  • May require occasional evening or weekend work for events or deadlines.

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