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Office Administration Coordinator
2 months ago
POSITION SUMMARY
The Office Administration Coordinator is responsible for providing comprehensive secretarial and administrative support in alignment with established protocols and operational routines. This role involves data entry, extraction, analysis, and development to facilitate the procurement processes for New Construction and Repair as directed by the Supervisor. The position requires maintaining internal communication with various departments and executive management, as well as external interactions with suppliers and clients.
KEY RESPONSIBILITIES
- Compile, assess, and input procurement-related data.
- Draft agendas, reports, and presentations.
- Process and manage invoices efficiently.
- Engage with department personnel regarding the input of purchase orders and invoices.
- Collaborate with other departments and suppliers.
- Organize and coordinate departmental schedules and activities.
- Manage office supplies and ensure adequate stock levels.
- Perform additional tasks as required.
- Adhere to and promote the health, safety, and environmental policies of the organization.
- Fulfill other responsibilities as assigned.
SKILLS AND QUALIFICATIONS
- High School diploma with a minimum of five (5) years of experience in general office operations.
- Familiarity with MMS procedures and data processing.
- Proficient in Microsoft Office Suite and other relevant software applications.
- Strong typing and keyboarding skills, along with excellent interpersonal and communication abilities.
PHYSICAL REQUIREMENTS
This role requires regular sitting, using hands and fingers to handle objects or controls, and effective verbal communication. Candidates must possess good hand-eye coordination and the physical capability to navigate various locations for message delivery and correspondence distribution, including the ability to lift and move boxes. The work environment typically has a moderate noise level.
ACCOUNTABILITY
The Office Administration Coordinator is accountable for delivering accurate and efficient administrative and data management support as assigned. The effectiveness of this role is measured by the quality and timeliness of project outcomes and the ability to develop, implement, and adhere to processes that enhance productivity and efficiency.
