Administrative Assistant

4 weeks ago


San Mateo, California, United States Spectraforce Technologies Inc Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Spectraforce Technologies Inc. As an Administrative Assistant, you will provide administrative support to our team, ensuring the efficient operation of our office.

Key Responsibilities
  • Provide administrative support to ensure the smooth operation of the office.
  • Support managers and employees through a variety of tasks related to organization and communication.
  • Responsible for confidential and time-sensitive material.
  • Familiar with a variety of concepts, practices, and procedures.
  • Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
  • Answer and direct phone calls and organize and schedule meetings and appointments.
  • Maintain contact lists. Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies.
  • Book travel arrangements. Submit and reconcile expense reports.
  • Provide general support to visitors. Provide information by answering questions and requests.
  • Take dictation. Research and create important presentations and develop processes.
  • Generate reports. Handle multiple projects.
  • Prepare and monitor invoices. Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Requirements
  • Bachelor's degree.
What We Offer

Spectraforce Technologies Inc offers a competitive salary and benefits package, including health benefits, dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. Spectraforce Technologies Inc provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer

Spectraforce Technologies Inc is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws.



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