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Administrative Support Specialist

1 month ago

San Mateo, California, United States Spectraforce Technologies Full time
Job Title: Administrative Assistant IV

Duration: 6 months

Location: San Mateo, CA


Duties:
  • Provide administrative support to ensure efficient operation of the office.
  • Support managers and employees through various tasks related to organization and communication.
  • Handle confidential and time-sensitive material.
  • Familiar with various concepts, practices, and procedures in the field.
  • Effectively communicate via phone and email to complete administrative tasks accurately and deliver high-quality results in a timely manner.
  • Answer and direct phone calls, organize and schedule meetings and appointments.
  • Maintain contact lists, produce and distribute correspondence, memos, letters, faxes, and forms.
  • Assist in preparing regularly scheduled reports, develop and maintain a filing system, order office supplies.
  • Book travel arrangements, submit and reconcile expense reports.
  • Provide general support to visitors, provide information by answering questions and requests.
  • Take dictation, research and create important presentations, develop processes.
  • Generate reports, handle multiple projects.
  • Prepare and monitor invoices, develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Excellent verbal and written communication abilities, with a proven ability to interact with technical and non-technical stakeholders.
  • Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Ability to anticipate needs, troubleshoot problems, and offer solutions proactively.
  • Must handle sensitive information with discretion.
Education:
  • Bachelor's degree.
About Us:

Spectraforce Technologies is one of the largest and fastest-growing diversity-owned staffing firms in the US. Our global client service delivery model is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client-engaged teams. We provide talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities, and Transportation.

We are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is $38.00/hr.

Benefits:

Spectraforce Technologies offers ACA compliant health benefits, dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. We provide unpaid leave as well as paid sick leave when required by law.

We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or veteran status, or any other category protected by applicable federal, state, or local laws.