Administrative Support Specialist

3 days ago

San Mateo, California, United States Spectraforce Technologies Full time
Job Title: Administrative Assistant IV

Duration: 6 months

Location: San Mateo, CA 94404


Duties:
  • Provide administrative support to ensure efficient operation of the office.
  • Support managers and employees through various tasks related to organization and communication.
  • Handle confidential and time-sensitive material with discretion.
  • Familiar with industry concepts, practices, and procedures.
  • Effective communication skills, including phone and email, to ensure accurate and timely completion of tasks.
  • Answer and direct phone calls, schedule meetings and appointments, and maintain contact lists.
  • Produce and distribute correspondence, memos, letters, faxes, and forms.
  • Assist in preparing regularly scheduled reports and develop a filing system.
  • Order office supplies, book travel arrangements, and submit and reconcile expense reports.
  • Provide general support to visitors, answer questions, and provide information.
  • Take dictation, research, and create presentations, and develop processes.
  • Generate reports, handle multiple projects, and prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Maintain equipment by completing preventive maintenance requirements, calling for repairs, and evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock, anticipating needs, and placing orders.
  • Stay up-to-date with industry knowledge by attending educational workshops, reviewing publications, and participating in professional societies.
Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Excellent verbal and written communication abilities, with a proven ability to interact with technical and non-technical stakeholders.
  • Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Ability to anticipate needs, troubleshoot problems, and offer solutions proactively.
  • Confidentiality: Must handle sensitive information with discretion.
Education:
  • Bachelor's degree.
About Us:

Spectraforce Technologies is a leading staffing firm with a global client service delivery model. Our state-of-the-art A.I. proprietary talent acquisition platform and robust ISO 9001:2015/ISO 27001 certified processes enable us to provide talent and project-based solutions to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India.

We service key industries including Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities, and Transportation. Our mission is to bring joy and freedom to the work lifestyle, ensuring our people and clients reach their highest potential.

Benefits:

Spectraforce Technologies offers ACA compliant health benefits, dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits include commuter benefits, a 401K plan with matching, and a referral bonus program.

We provide unpaid leave and paid sick leave when required by law.

Equal Opportunity Employer:

Spectraforce Technologies is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or veteran status.

Please contact Human Resources at [insert contact information] if you require reasonable accommodation.

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