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Senior Administrative Coordinator and Scheduler

2 months ago

Washington, Washington, D.C., United States Custom Software Systems Inc. Full time
Job Overview

Salary: Competitive

Custom Software Systems Inc. (CSS) is in search of a composed and resilient individual to provide administrative support to the EXIM Board of Directors and other key executives. The ideal candidate will exhibit exceptional organizational abilities, thrive in a dynamic work environment, and possess a strong capacity for self-direction. Attention to detail, professionalism, and the ability to maintain confidentiality are essential traits for this role.

Key Responsibilities
  • Manage and respond to electronic communications.
  • Coordinate and confirm appointments efficiently.
  • Arrange travel plans for both domestic and international trips.
  • Organize schedules by interpreting and routing correspondence, as well as managing various assignments.
  • Oversee calendars for departmental staff and facilitate meetings, conferences, and teleconferences.
  • Address inquiries by providing answers or directing them appropriately.
  • Safeguard customer trust and uphold operational integrity by ensuring confidentiality of information.
  • Utilize filing and retrieval systems, primarily in SharePoint, to maintain historical records.
  • Support team objectives by achieving related outcomes as necessary.
  • Prepare documentation and materials for significant meetings.
Required Qualifications
  • A minimum of 5 years of experience in office administration and scheduling.
  • Proficient in scheduling and utilizing the Scheduling Assistant in MS Outlook and Teams.
  • Familiarity with Concur, the government travel management system.
Clearance

N/A

Citizenship

Must be a U.S. Citizen

Education

High school diploma, GED, or equivalent; a university or college degree is preferred.

Knowledge, Skills, and Abilities
  • Strong organizational skills.
  • Effective reporting capabilities.
  • Excellent verbal communication.
  • Proficient typing skills.
  • Strong written communication abilities.
  • Proficient in Microsoft OneDrive and SharePoint.
  • Familiarity with other Microsoft Office 365 applications.
  • Ability to maintain confidentiality.
  • Responsive and adaptable.
Preferred Qualifications
  • Microsoft Office Specialist (MOS) Certification.
  • Previous experience supporting C-Suite executives.