Scheduling and Administrative Coordinator
4 days ago
Job Title: Scheduling and Administrative Specialist
Location: Onsite
Hours: Monday to Friday, 7 AM - 4 PM
Salary: $50,000-$60,000
LHH Recruitment Solutions is partnering with an organization in the Washington, DC area to fill a Scheduling and Administrative Specialist position.
Key Responsibilities- Coordinate and manage the scheduling of 20+ estimates per week for field assessments and project installations.
- Work closely with sales and installation teams to prioritize and allocate time slots effectively.
- Utilize QuickBooks for managing schedules, billing, and material ordering.
- Maintain communication with customers and internal teams to provide timely updates and confirmations regarding schedules.
- Assist in the preparation and organization of documentation related to project schedules and customer communications.
- Track and record shipments and material deliveries, ensuring they align with project timelines.
- Generate and maintain reports on scheduling efficiency and project status for management review.
- Provide administrative support to the team, including filing, data entry, and coordinating meetings.
- Familiarity with scheduling tools and best practices for managing multiple projects.
- Understanding of materials and installation processes to effectively coordinate schedules.
- QuickBooks: Experience in managing schedules, billing, and inventory tracking.
- Excel: Proficiency in data management, report generation, and tracking orders.
- Strong interpersonal skills to maintain positive relationships with clients and subcontractors.
- Detail-oriented approach to ensure accuracy in scheduling and documentation.
- Monitor job progress and adjust schedules as needed to accommodate changes or delays.
- Communicate effectively with vendors regarding material deliveries and status updates.
- Collaborate with team members to streamline administrative processes and improve overall efficiency.
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $50,000.00 to $60,000.00 per year
Search managed by: Katherine Laurrie
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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