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Site Administrative Coordinator

2 months ago

Fort Myers, Florida, United States The Middlesex Corporation Full time

Position Overview:
The primary role of the Field Office Administrator is to provide essential administrative support to the Project Team on-site.

Key Responsibilities:
Adhere to and actively promote all Safety policies and procedures, including the reporting of all accidents, incidents, and near misses to uphold our core value of safety:
  • Safety is our top priority in all operations.
Facilitate the coordination of material deliveries as instructed. Maintain records of labor, equipment, materials, and supply resources. Engage with vendors and subcontractors, managing scheduling, billing, and back charges. Oversee payroll submissions and liaise with the Payroll Department. Collect and digitize all delivery tickets and related correspondence. Serve as the primary contact for office equipment support and tenant-related issues. Provide clerical assistance, run errands, and ensure an organized office management system to support project needs. Collaborate with HR for the appropriate handling of walk-in applicants. Supervise the procurement and management of office supplies. Conduct orientations for new hires as required.

Qualifications:
A 2-year degree or equivalent work experience is preferred. A minimum of 3 years of administrative experience is required. Experience in construction is advantageous but not mandatory.
Proficient computer skills, particularly in MS Office, are essential.

Essential Attributes:
Ability to adapt to various personalities and management styles. A collaborative team player with strong interpersonal skills. Capable of managing a team efficiently and effectively. A self-motivated individual with excellent verbal and written communication abilities. Dependable in utilizing experience and judgment to plan and achieve objectives. Committed and diligent, demonstrating strong leadership qualities. Possesses above-average organizational skills and a strong commitment to the success of all team members. Exhibits a robust work ethic and professionalism in representation. Strives for quality in all tasks undertaken. Leads with integrity while delivering high-quality work.