Administrative Assistant

4 days ago


Fort Myers, Florida, United States PrideStaff Full time
Office Assistant Job Description

We are seeking a highly organized and detail-oriented Office Assistant to join our team at PrideStaff. As an Office Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and delivering exceptional customer service to our clients.

Key Responsibilities:
  • Provide administrative support to our team, including scheduling appointments, managing calendars, and preparing correspondence.
  • Ensure the accuracy and completeness of client records, including scheduling updates and document management.
  • Communicate effectively with clients, team members, and outside providers to ensure timely and professional communication.
  • Manage and coordinate employee documents, including Medicaid and HIPAA compliance.
  • Assist with technical tasks, such as Google Suite administration and account management.
  • Help screen Indeed candidates and make edits to our company website.
  • Coordinate with Lee County District schools, parents, and employees to obtain approval for in-school therapy and vendor badges.
  • Collaborate with clients to manage intake and consent forms.
  • Perform other administrative duties and projects as assigned by the Office Manager and Business Owner.
Requirements:
  • 1 year of office administration experience in an ABA setting preferred.
  • Effective and professional communication in both English and Spanish.
  • Ability to build and maintain effective rapport in a customer service role.
  • Proactive in completion of duties and ability to multi-task in a fast-paced environment.
  • Valid Florida driver's license and insurance to drive to and from work location.
  • Motivated, takes initiative, and understands the importance of follow-up, attention to detail, time management, and time sensitivity in completion of assigned tasks.
Benefits:
  • Medical, Rx, and Wellness Benefits
  • Dental and Vision Plan Options
  • Short-term Disability
  • 401(k) Retirement Plan
  • Holiday Pay


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