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Administrative Support Specialist

2 months ago

Fort Myers, Florida, United States KW Property Management, LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KW Property Management, LLC. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of daily tasks and activities.

Key Responsibilities
  • Assist in the daily operation of the management office, performing administrative duties in accordance with established Company procedures and guidelines.
  • Provide administrative support, including record keeping, filing, mail collection and distribution, word processing, data entry, and maintaining office supplies.
  • Maintain and update account information in computer databases, ensuring accuracy and timeliness.
  • Research and resolve owner discrepancies regarding payment to accounts.
  • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
  • Ensure that telephone calls are answered properly and messages are handled courteously and responded to in a timely manner.
  • Respond to emails within 24 hours.
  • Pick up mail daily, including Fed Ex, UPS, and USPS.
  • Provide and maintain architectural approvals, maintenance requests, sale/lease information, and other forms specific to the property.
  • Coordinate conference room events and special projects as instructed.
Requirements
  • Minimum 1 year of experience in a related position.
  • Working knowledge of computer and associated programs, including MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills to interact with a diverse and multicultural population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Ability to function in a team-oriented environment.
Work Environment

This is a full-time non-exempt (hourly) position. Days and hours of work will be determined based on the business needs of the property. Minimal travel is required for this position, primarily to attend meetings and trainings within the city limits of the job site.