Legal Operations Coordinator

2 weeks ago

New York, New York, United States Ropes & Gray Full time
About Ropes & Gray

Ropes & Gray stands as a distinguished global law firm, consistently recognized among the top firms in the industry. With a robust team of approximately 2,500 legal professionals, we serve a diverse clientele across major business hubs worldwide.

Our firm excels in various legal domains, including asset management, private equity, mergers and acquisitions, finance, real estate, tax, antitrust, life sciences, healthcare, intellectual property, litigation, privacy, cybersecurity, and business restructuring.

Ropes & Gray is committed to fostering an inclusive workplace.

Position Overview

As a Legal Executive Assistant, you will play a crucial role in supporting our attorneys by managing their daily activities and ensuring efficient communication flow. This position is tailored for proactive individuals who thrive in a dynamic environment and possess the ability to devise innovative solutions to complex challenges.

Key Responsibilities
  • Exemplify proficiency in the Firm's Trusted Advisor and Proactive Assistance initiatives.
  • Maintain a professional demeanor and uphold confidentiality in all interactions.
  • Exhibit exceptional verbal and written communication skills, ensuring clarity and attention to detail.
  • Foster a collaborative atmosphere by working effectively with various departments to resolve business challenges.
  • Embrace constructive feedback and demonstrate adaptability in performance.
Client Service and Relationship Management
  • Facilitate open communication with team members to ensure seamless support for assigned attorneys.
  • Deliver outstanding client service to both internal and external stakeholders, showcasing a proactive attitude.
  • Prioritize and manage conflicting needs with discretion and efficiency.
  • Develop a deep understanding of assigned attorneys' practices and maintain professional relationships with relevant parties.
  • Keep attorneys informed of their commitments and responsibilities through effective management of their schedules.
Billing and Financial Management
  • Oversee expense reconciliation and processing, ensuring accuracy and compliance.
  • Manage timekeepers' diaries and assist in timely submission of billing entries.
Project Coordination
  • Prepare, edit, and proofread various documents and presentations with a high level of accuracy.
  • Organize meetings and travel arrangements, ensuring all logistics are handled efficiently.
  • Encourage attorneys to delegate non-billable tasks to enhance their focus on legal work.
Professional Development
  • Engage in team activities and contribute to knowledge-sharing initiatives.
  • Maintain expertise in the Firm's core applications and adhere to best practices.
Qualifications
  • College degree or equivalent experience.
  • Expertise in MS Office applications.
  • Strong organizational skills with meticulous attention to detail.
  • Ability to build relationships with colleagues and clients.
  • Proactive problem-solving skills and sound decision-making abilities.
Compensation and Benefits

Ropes & Gray offers a comprehensive rewards package, including health benefits, professional development opportunities, and a supportive work culture. The anticipated salary range for this position reflects our commitment to equitable compensation based on qualifications and experience.

Working Conditions

This role requires a hybrid work model, necessitating on-site presence for effective collaboration and business continuity.

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