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Legal Support Coordinator
2 months ago
Company Background:
Public Health Solutions (PHS) is a distinguished 501(c)3 non-profit organization dedicated to enhancing health equity and addressing health-related social needs for historically underserved communities. With a legacy of 70 years, PHS stands as the largest public health nonprofit in New York City, committed to improving health outcomes and empowering communities through direct services to vulnerable families and collaboration with community-based organizations.
PHS administers WholeYouNYC, a comprehensive community resource network that connects healthcare providers, health plans, and community organizations to deliver essential resources addressing the social determinants of health. This network comprises over 100 organizations offering diverse programs, including food assistance, housing support, employment services, health insurance, and sexual health resources, across all five boroughs. Our initiatives have positively impacted thousands of lives and generated significant healthcare savings.
Recently, New York State announced substantial funding to support Social Care Network lead entities responsible for coordinating social care delivery across various regions. PHS and our WholeYouNYC network have been designated as the regional Social Care Network for Brooklyn, Manhattan, and Queens.
Department Overview:
The Office of Legal Affairs is responsible for overseeing the General Counsel, Grants Management, Procurement and Third-Party Risk, and Contracting and Management Services. This office provides legal guidance, counsel, and representation for PHS, its leadership, Board, and staff. Legal matters arise in the context of PHS's operations, administration, programs, and services. We collaborate with all departments to ensure compliance with federal, state, and local laws and contractual obligations, adopting a proactive and partnership-oriented approach.
Position Summary:
We are seeking a qualified Legal Administrative Assistant to deliver comprehensive administrative support to our dynamic Legal department, closely collaborating with the Managing Directors of Contract Administration and Procurement and Third-Party Risk.
Key Responsibilities:
- Perform administrative tasks including document management, filing, processing purchase requisitions, managing invoices, scheduling meetings, taking minutes, coordinating catering, and maintaining calendars.
- Assist the Legal Operations Manager in overseeing the PHS Board and its Committees.
- Handle legal documentation and correspondence with the utmost confidentiality.
- Support the Managing Directors in Contract Administration and Procurement and Third-Party Risk.
- Organize, analyze, and compile relevant information.
- Conduct data entry into appropriate PHS systems.
- Undertake additional duties as required.
Qualifications:
- Associate's degree or equivalent required; Bachelor's degree preferred.
- 3-5 years of relevant experience in an administrative support role.
- Salary: $64,400.
Desired Skills:
- Proficient in technology and data management, including calendar management software, AdobeSign, and the MS Office Suite.
- Willingness to learn and utilize contract management and procurement software.
- Ability to interpret and assimilate instructions and information effectively.
- Strong communication skills, both written and verbal, with excellent interpersonal abilities.
- Detail-oriented, organized, efficient, and resourceful, with strong follow-through capabilities.
- High level of professional ethics and integrity, demonstrating sound judgment and adherence to confidentiality standards.
- Commitment to fostering diversity within the workplace, valuing all individuals and respecting differences in race, ethnicity, age, gender identity, sexual orientation, religion, ability, and socio-economic status.
Benefits:
- Hybrid Work Schedule.
- Generous Paid Time Off and Holidays.
- Comprehensive benefits package including Medical, Dental, and Vision coverage.
- Flexible Spending Accounts and Commuter Benefits.
- Company Paid Life Insurance and Disability Coverage.
- 403(b) plan with employer matching and discretionary contributions.
- College Savings Plan.
- Continuous training and professional development opportunities.
PHS values diversity within our teams, recognizing that varied backgrounds and experiences enhance our community and propel us toward our goals. We encourage individuals with diverse experiences to apply and share their unique perspectives, contributing to our mission of creating healthier, more equitable communities.
