Senior Legal Administrative Coordinator

2 weeks ago


New York, New York, United States SourcePro Search Full time

Join Our Team as a Senior Legal Administrative Coordinator

SourcePro Search is on the lookout for an exceptional individual to fill the role of Senior Legal Administrative Coordinator. This position is not just about managing tasks; it's about becoming an integral part of our dynamic legal team and contributing to our ongoing success.

Key Responsibilities:

Schedule Management:

  • Maintain and optimize the schedules of our senior partners.
  • Ensure seamless operations for our legal professionals.
  • Coordinate meetings with precision, anticipating potential challenges.
  • Assist attorneys in preparing for meetings, ensuring they have all necessary materials.

Communication Specialist:

  • Handle incoming calls with professionalism and courtesy.
  • Manage correspondence efficiently, ensuring timely delivery.
  • Track tasks to completion, ensuring nothing is overlooked.

Travel Coordination:

  • Design and arrange comprehensive travel plans.
  • Book transportation and accommodations with attention to detail.
  • Create itineraries that enhance the travel experience.

Document Preparation:

  • Draft and prepare legal documents and client communications.
  • Ensure accuracy and quality in all documentation.
  • Review materials to maintain high standards of excellence.

Financial Administration:

  • Streamline the billing process for efficiency.
  • Manage expense reports with precision.
  • Collaborate with the finance team to ensure accuracy.

Business Development Support:

  • Organize and coordinate client events and engagements.
  • Maintain up-to-date records and databases.
  • Foster relationships to keep our team informed and connected.

Qualifications:

  • At least 15 years of experience in a legal administrative role within a global firm.
  • A Bachelor's degree is preferred.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with iManage and 3E Elite is advantageous.
  • Ability to work on-site as required.
  • Exceptional organizational skills and attention to detail.
  • A proactive approach to problem-solving.
  • Strong commitment to confidentiality and trust.
  • Excellent written and verbal communication skills.
  • A collaborative team player who adapts well to change.
  • A dedication to personal growth and skill enhancement.

We look forward to welcoming a dedicated professional who is ready to make a significant impact in our legal environment



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