Legal Office Coordinator

2 weeks ago

New York, New York, United States Planet Professional Full time

Position Overview:

We are seeking a meticulous and organized individual to join our team as a Legal Office Coordinator. This role is essential in supporting our legal professionals and ensuring smooth operations within the office.

Contract Details:

This is a contract position for a minimum of 6 months, with the possibility of extension.

Work Schedule:

The role requires in-office presence from Tuesday to Thursday, plus an additional day every other week.

Key Qualifications:

  • Minimum of 1 year of experience in a legal administrative role.
  • Proficiency in Microsoft Office Suite, including:
    • PowerPoint for creating presentations
    • Word for document preparation
    • Excel for data management
    • Outlook for email communication
    • Teams for collaboration
  • Preferred experience in supporting Litigation or Intellectual Property teams.

Responsibilities:

  • Establishing and maintaining organized paper and electronic filing systems, while developing new strategies as necessary.
  • Coordinating complex travel arrangements, both domestic and international, adhering to company policies.
  • Preparing and submitting accurate expense reports promptly.
  • Performing photocopying and scanning tasks as needed.
  • Assisting with the billing process by preparing relevant materials efficiently.
  • Managing calendars, scheduling meetings, and making reservations as required.
  • Handling incoming and outgoing calls professionally, ensuring accurate message delivery.
  • Maintaining the contact management system to facilitate effective communication.
  • Completing daily diaries for timekeepers accurately and on time.
  • Utilizing standard Microsoft Office applications to draft, revise, and process various legal documents and correspondence.
  • Conducting thorough proofreading of work products to ensure accuracy and completeness.
  • Staying informed about firm policies, legal procedures, and client matters pertinent to assigned practice areas.
  • Assisting with general office duties as required.
  • Exercising discretion and professionalism, particularly when handling sensitive or confidential information.
  • Participating in training programs provided by the firm and applying learned skills to enhance work performance.

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