Legal Operations Coordinator

2 weeks ago


New York, New York, United States Plona Partners Full time

Firm Ranking: AmLaw20 Firm

Location: Midtown

Position: Legal Secretary, Corporate

Support Model: 4 to 1

Compensation: $80,000 - $110,000 with overtime and bonuses

Onsite Logistics: 4 days a week onsite

Hiring Manager: Office Administrator

Job Overview:

  • Oversees and manages a variety of legal cases across different domains.
  • Drafts, revises, formats, and reviews legal documents, including contracts, agreements, and plans.
  • Acts as a liaison between attorneys and external parties, including clients and other organizations.
  • Develops, implements, and oversees systems for managing client workflows, tasks, and documentation.
  • Maintains and organizes legal documents within the firm's file management system.
  • Coordinates and schedules conference calls and client meetings efficiently.
  • Facilitates new client matter requests, including approval processes and conflict checks.
  • Reviews and adjusts billing statements and related reports according to client agreements, ensuring timely responses to inquiries.
  • Manages multiple open client matters using Serengeti.
  • Maintains both electronic and physical files in accordance with firm and client service team protocols.
  • Monitors and organizes attorney schedules and calendars.
  • Coordinates travel arrangements as needed.
  • Tracks and manages attorney expenses through Chrome River.


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