Administrative Coordinator

1 week ago

Clearwater, United States Simplicity Group Holdings Full time
Job Description

Position Title: Administrative Coordinator

Reports to: Principal Partner

Department: Administration

Classification: Full-time; Exempt

Summary / Job Objective: As an Administrative Coordinator, you will independently manage a variety of administrative tasks, handle incoming communications, greet visitors, and provide essential clerical support. This role involves direct reporting to the Principal Partner and assisting the VP of Operations in daily office functions. The ideal candidate will possess a strong background in office management and customer service, demonstrating excellent interpersonal skills and the ability to thrive in a collaborative environment.

Essential Job Functions: The Administrative Coordinator is tasked with delivering comprehensive administrative and technical support to the team, partners, and clients. This role requires prolonged periods of sitting, proficient typing skills, and the ability to quickly process information.

Primary Responsibilities:

  • Oversee complex scheduling, manage calendars, and coordinate meetings across various time zones.
  • Arrange travel logistics, including transportation and accommodations, as well as venue reservations for meetings.
  • Draft and respond to professional emails with clarity and courtesy.
  • Handle incoming calls and direct them to the appropriate personnel.
  • Warmly welcome clients and visitors, ensuring a tidy environment post-visit.
  • Manage mail distribution and track outgoing packages.
  • Address vendor inquiries received in person or via phone.
  • Participate in meetings, take notes, and ensure follow-up on assigned tasks.
  • Establish and maintain an efficient filing system for documentation retrieval.
  • Monitor and order office supplies as needed.
  • Check and respond to faxes and voicemails promptly.
  • Implement office protocols and systems to enhance operational efficiency.
  • Assist in organizing company events and meetings.
  • Support the marketing team during scheduled summits.
  • Coordinate maintenance and repairs for office equipment and facilities.

Qualifications:

  • Minimum of 3 years of experience in an administrative or receptionist role.
  • High school diploma or GED required; Associate's Degree or higher preferred.
  • Ability to meet deadlines in a dynamic environment.
  • Familiarity with company products and services is advantageous.
  • Understanding of CRM systems is preferred.
  • Proven experience as an executive assistant or in a similar administrative support capacity.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficient in MS Office and knowledgeable about CRM platforms.

Core Competencies:

  • Self-motivated, positive, and innovative thinker with multitasking abilities.
  • Exceptional attention to detail.
  • Strong verbal and written communication skills.
  • Able to work independently as well as collaboratively within a team.
  • Dependability and a positive attitude are essential.

Compensation & Benefits:

Compensation is commensurate with experience.

Benefits include:

  • Comprehensive employee benefits package (medical, dental, vision, life insurance, etc.).
  • 401k plan with employer matching.
  • Paid Time Off.

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