Administrative Coordinator
3 weeks ago
Our client, a global financial advisory firm, is seeking a highly skilled and service-oriented Senior Administrative Assistant to support their team in San Francisco. This is a 6-month, hybrid contract role with the potential to go full-time with the right candidate. In this role, you will provide administrative support to a team of partners and managing directors by coordinating deadlines, managing sensitive information, and assisting with various administrative tasks. If you are a polished, resourceful, and energetic professional ready to make a meaningful contribution, we encourage you to apply
Key Responsibilities
- Manage calendars, prepare travel plans, and process reports with attention to detail and a focus on accuracy.
- Provide administrative support across various locations, ensuring seamless communication and collaboration.
- Anticipate needs, prioritize tasks, and manage schedule changes with a proactive approach.
- Handle sensitive information with discretion and exercise sound judgment in decision-making.
- Coordinate effectively with internal and external stakeholders, building strong relationships and fostering a positive work environment.
- Balance multiple priorities and quickly adapt to new issues, demonstrating flexibility and a can-do attitude.
- Assist with email management and timely responses, ensuring prompt communication and resolution of inquiries.
- Support internal and external events, ensuring smooth execution and a positive experience for attendees.
- Perform general office tasks as needed, maintaining a high level of productivity and efficiency.
Requirements
- High School diploma or equivalent required; a college degree is preferred.
- At least four years of administrative experience required; experience in a professional environment is a plus.
- Proficiency with standard office software and the ability to learn new tools quickly.
- Strong organizational skills and attention to detail, with a focus on accuracy and quality.
- Good judgment in decision-making, with the ability to maintain composure in high-pressure situations.
- Ability to maintain discretion in handling confidential information.
- Proactive approach to customer service and collaboration with diverse individuals.
- Flexibility to work outside standard hours as needed, with a willingness to adapt to changing priorities.
- Capacity to adapt to various work settings, with the ability to sit or stand at a computer for extended periods.
- Commitment to core values and fostering an inclusive workplace.
- Occasional travel may be required, with the ability to lift a minimum of 15 pounds.
We are an equal opportunity employer and welcome applications from diverse candidates. Please note that we will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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