Administrative Coordinator

3 hours ago


San Francisco, California, United States Ascend Full time
Job Description

Ascend Talent Solutions is seeking a highly skilled Administrative Coordinator to support our property management team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our properties by providing exceptional customer service, managing administrative tasks, and maintaining accurate records.

Key Responsibilities:
  • Provide administrative support to the property management team, including answering phones, greeting visitors, and responding to tenant inquiries.
  • Manage and track certificates of insurance, ensuring compliance with building standards.
  • Prepare and update lease files and abstracts for all tenants, ensuring completeness and accuracy.
  • Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
  • Compose and send tenant communications, including events, building updates, rent statement information, and specific building issues.
  • Plan and support tenant appreciation events, a quarterly responsibility for the Administrative Coordinator.
Requirements:
  • 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus.
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible, and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize.
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.
  • Strong interest in real estate.
Benefits:
  • PTO, PST, Medical, Dental, and Vision.
Compensation:
  • $18 - $22 Hourly.


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