Administrative Coordinator

3 weeks ago


West Palm Beach, Florida, United States SV MICROWAVE Full time
Job Summary

SV Microwave is seeking an experienced Administrative Assistant to join our team at our West Palm Beach manufacturing facility. As an Administrative Assistant, you will be responsible for providing exceptional support to our employees and visitors, ensuring a positive and professional experience.

Key Responsibilities
  • Front Desk and Facility Access
    • Welcoming visitors and directing them to the appropriate location
    • Ensuring all visitors sign in and receive badges before entering the facility
    • Managing the reception area, maintaining a tidy and presentable environment
    • Receiving, sorting, and distributing daily mail and deliveries
    • Providing information on company policies and procedures
  • Administrative and Human Resources
    • Forecasting and maintaining office supplies
    • Ordering lunch for meetings and maintaining conference room supplies
    • Performing administrative and clerical tasks, such as data auditing and document creation
    • Assisting with onboarding processes, including preparing new hire paperwork
    • Updating training databases with new employees and changes
    • Creating monthly training sheets and logs
    • Updating Work Instructions in training database
    • Issuing employee parking decals and running monthly parking decal report
    • Conducting quarterly paperwork audits for parking decals and facility keys
  • Requirements
    • Strong organizational and attention to detail skills
    • Excellent interpersonal and customer service skills
    • Basic understanding of administrative and clerical procedures and systems
    • Proficient with Microsoft Office Suite (Word, Excel, Outlook)
    • High school diploma or equivalent; additional education, experience, or interest in HR a plus
    • Bilingual English/Spanish a plus
  • Physical Requirements
    • Prolonged periods of sitting at a desk
    • Ability to lift up to 15 pounds at times
    What We Offer
    • A people-oriented corporate culture with respect for work-life balance
    • A start-up atmosphere within a large, established organization
    • A meritocracy where a high level of achievement and contribution is rewarded
    • Veteran friendly
    • Financial security through competitive salary, incentives, and retirement plans
    • On-the-job training and continuous career development opportunities
    • 401k with a generous company match plus an additional employer-paid contribution
    • Healthcare including medical, dental, and vision, life, and disability
    • 15 days of Paid Time Off and 12 paid holidays
    • Tuition reimbursement opportunities and education loan repayment assistance
    • The stability of a company with a record of strong financial performance


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