Administrative Coordinator

2 days ago


West Palm Beach, Florida, United States PBK Full time
Unlock Your Potential at PBK

For over 40 years, PBK has been a leader in architectural and engineering design solutions across the United States.

We are constantly seeking talented individuals to join our award-winning firm and contribute to our mission of making a positive impact for future generations.

About the Role

This Administrative Assistant - Marketing position bridges our design and marketing practices to maximize client outreach and provide exceptional client service.

Responsibilities include:

  • Creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access)
  • Tracking and coordinating the shop drawing process
  • Client research and business development tracking
  • Database management
  • Digital filing
  • Directing calls
  • Collaborating with the best practice and marketing team in the industry
Your Impact

Greet visitors and direct them to the appropriate individual or department.

Answer phones and respond to inquiries in a professional and timely manner.

Track and coordinate the shop drawing process.

Organize, coordinate, and assist with the preparation of documents and presentations.

Actively involved in the day-to-day operations of the Office Director.

Draft and edit correspondence, reports, and presentations for project teams.

Engage in proactive client research to optimize connections with current and potential clients.

Actively track and report on business development opportunities.

Liaison with consultants, clients, printers, and suppliers.

Assist with additional Marketing projects as needed.

Requirements

1-3 years of administrative/professional office experience; previous experience in marketing environment desirable.

Superior client focus/service mentality.

Strong problem-solving and teamwork skills.

Creativity, integrity, and initiative.

Computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Access).

Experience with Adobe Creative Suite and Bluebeam.

Strong organizational skills and excellent communication skills, both verbal and written.

Strong attention to details, including proofreading.

Ability to prioritize multiple projects and adjust work accordingly.

Experience with multi-line phone system experience.

Previous A/E/C industry experience.



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