Financial Operations Coordinator

7 hours ago

Cambridge, Massachusetts, United States HEI Hotels & Resorts Full time
Job Title: Staff Accountant

We are seeking a highly skilled and detail-oriented Staff Accountant to join our team at HEI Hotels & Resorts. As a Staff Accountant, you will play a critical role in ensuring the financial accuracy and integrity of our hotel operations.

Responsibilities:
  • Assist the Controller in directing the financial activities of the hotel, safeguarding assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards.
  • Sort and verify the accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, review and routing of sales and promotion checks with backup.
  • Post city ledger payments in the property management system, reconcile and bill all city ledger accounts, and perform follow-up billing and credit collection documentation.
  • Reconcile credit card back-up to General Cashier Summary and inform the Controller of any discrepancies.
  • Set up new accounts in accordance with established credit policy and assist in reconciling open account status items.
  • Input General Cashier Summary and maintain a binder, file and distribute credit card cancellations, bulletins, and credit warnings, and process and follow-up on all returned checks accepted as cash payment.
  • Verify that purchasing procedures are followed, maintain an accurate and up-to-date Purchase Order Log, and route invoices with purchase orders attached to department heads and Executive Committee members for approval.
  • Process all approved invoices for payment, ensure all appropriate signatures and backup are attached, and pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
  • Handle all vendor inquiries and reconcile vendor statements, maintain open invoices, paid invoices, and voided check files in an organized and up-to-date manner, and interface checks and submit a log of all manual checks to the Controller.
  • Comply with attendance rules and be available to work on a regular basis, and perform any other job-related duties as assigned.
Qualifications:
  • Bachelor's Degree in Accounting preferred.
  • Accounting and hotel experience preferred.
  • Strong organizational skills with attention to detail.
  • Ability to compile facts and figures.
  • Ability to operate a personal computer and calculator.
  • Effective verbal and written communication skills, with the ability to adapt communication style to suit different audiences.
Benefits:

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental, and financial wellness, creating value in your most important investment - you.

We offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield, as well as Vision insurance programs through EyeMed. Our Vacation, Sick, and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal, and Child Life insurance, as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

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