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Administrative Assistant

1 month ago

Ashland, Massachusetts, United States MASHPOINT LLC Full time
Job Description

As an Administrative Support professional at MASHPOINT LLC, you will play a vital role in ensuring the efficient operation of our office. Your responsibilities will include providing administrative support to our managers and employees, handling tasks related to organization and communication, and ensuring compliance with Open Meeting Law.

Key Responsibilities:
  • Process incoming and outgoing mail, internal correspondence, and faxes.
  • Manage administrative telephone calls, screening, redirecting, and recording messages.
  • Assist in coordinating meetings, reserving rooms, and notifying all parties of details.
  • Track appointments and re-appointments, schedule meetings, and record minutes in an approved format.
  • Collaborate with IT to process paperwork for new hires, including network accounts and application access.
  • Submit termination paperwork for network accounts and program access upon staff departures.
  • Ensure compliance with Open Meeting Law when scheduling and creating agendas.
  • Update agency organizational charts regularly and maintain permanent records of meeting minutes.
  • Proactively respond to information requests on behalf of the Director by identifying appropriate staff and tracking progress.
  • Act as a liaison between the Director and various hospital department staff.
  • Ensure timely completion of daily operations while addressing any areas of concern.
  • Prepare general reports and maintain accurate records using charts, graphs, and tables.
  • Ensure adherence to all procedures and practices related to secretarial services.
Requirements:
  • Minimum of 3 years of experience in administrative support, including typing, organization/filing, and message relay.
  • Strong skills in Microsoft Office Suite.
  • Dependable, flexible, and able to manage multiple tasks while adjusting to a changing work pace.
  • Familiarity with a hospital work environment is a plus.
Perks:
  • Free campus parking available
  • Free shuttle service to/from Forest Hills Station (MBTA)