Executive Assistant

4 weeks ago


Ashland, Massachusetts, United States Mass General Brigham Full time
Job Summary

The Executive Assistant provides high-level administrative support to the Director of Psychiatry, ensuring the smooth operation of the Psychiatry Department and the office of the Chief of Psychiatry.

This role requires exceptional organizational, interpersonal, and computer/data management skills, as well as independent judgment to anticipate and effectively problem solve.

Key Responsibilities
  • Provides administrative support to the Chief of Psychiatry and the Psychiatry leadership team.
  • Composes, types, prepares, and distributes written materials using sound judgment, including email correspondence, memos, and meeting minutes.
  • Maintains and manages the Chief's schedule and calendar by making appointments.
  • Submits expense reports on behalf of the Chief to ensure reimbursement.
  • Coordinates and prepares for meetings, including securing meeting space, necessary items, and sends reminders.
  • Answers telephones, appropriately screens, responds, and prioritizes calls, forwarding or resolving as appropriate.
  • Maintains effective working relationships with administration, clinical staff, and departments across BWFH and MGB.
  • Responsible for the inventory and purchasing of administrative office supplies used within the Department of Psychiatry.
  • Assists the department director with one-time purchase requests, check requests, and coordination of regulatory applications.
  • Assists with administrative duties for the Chief Resident of Psychiatry.
  • Updates and distributes CL and Resident call schedules monthly, Post-Call Resident Supervision schedule (monthly), and MD coverage schedules on an as needed basis.
  • Ensures successful onboarding of all incoming Residents, PA, and Medical students.
About Brigham & Women's Faulkner Hospital

Brigham and Women's Faulkner Hospital, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community.

We place great value on being a diverse, equitable, and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe in equal access to quality care, employment, and advancement opportunities encompassing the full spectrum of human diversity.



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