Internal Events Procurement Coordinator
2 weeks ago
Procurement Specialist - Internal Events
Location: Hybrid
Employment Type: Full-Time
Compensation: Competitive salary + Benefits/Variable Compensation/Equity
Benefits Offered: Vision, Medical, Life, Dental, 401K
ABOUT THE ROLE
OneStream Software is seeking a Procurement Specialist to enhance our Accounting division. This role is pivotal in executing the procurement strategy and operational initiatives for our Internal Events. The Procurement function is dynamic and will adapt to the evolving needs of our business partners, requiring continuous learning of new methodologies and technologies, skill development, collaboration with diverse teams, and the pursuit of innovative efficiencies.
KEY RESPONSIBILITIES
- Assist the Events Team and Executive Admins in organizing Internal Events.
- Demonstrate robust negotiation and vendor management skills with both internal and external partners.
- Collaborate with functional teams to create statements of work (SOWs), requests for information (RFIs), requests for quotations (RFQs), and requests for proposals (RFPs) for Internal Events.
- Establish and maintain a network of preferred vendors for Internal Events.
- Work with Risk Management to align practices that mitigate contractual risks in vendor agreements.
- Monitor vendor performance to ensure compliance with contractual obligations, reporting on metrics and satisfaction surveys.
- Support adherence to procurement policies and procedures for vendor contracts and deliverables.
- Manage a contract repository to track executed and developing contracts, obligations, and terms.
- Develop and implement Contract Playbooks in collaboration with the Legal department.
- Oversee daily vendor operations, including invoice processing and contract renewals.
- Coordinate financial arrangements with vendors, ensuring compliance with established policies.
- Facilitate clear contract change control processes with vendors and stakeholders.
- Build strong relationships with management, business owners, and finance procurement.
- Ensure governance is applied during process or solution changes requiring vendor services.
- Act as the primary liaison between vendors and internal stakeholders.
- Conduct vendor evaluations to assess performance and relationship quality.
- Communicate strategic changes that may affect vendor relationships and performance.
- Provide clear summaries of vendor contracts and performance to stakeholders.
- Assist with various ad hoc projects as needed.
QUALIFICATIONS
EDUCATION AND EXPERIENCE
- Bachelor's degree in business administration, marketing/hospitality, accounting, or a related field.
- 2-4 years of experience in procurement, business administration, or a related area.
PREFERRED EXPERIENCE
- Background in event management and contract negotiation.
- Familiarity with Coupa Software.
PERSONAL ATTRIBUTES
- Exceptional presentation and communication skills, with the ability to convey ideas and outcomes effectively.
- Ability to thrive under tight deadlines and tackle complex challenges.
- Strong attention to detail in financial information management.
- Proficient in MS Office and knowledgeable in accounting principles.
- Legally authorized to work without sponsorship.
ABOUT ONESTREAM
OneStream is dedicated to transforming finance teams from merely reporting on the past to actively steering the business towards the future. Our enterprise finance platform integrates financial and operational data, leveraging AI for enhanced decision-making and productivity. Our vision is to digitize core financial functions, empowering CFOs to drive business strategy.
WHY WORK WITH US
- Transparent corporate structure and compensation.
- Commitment to customer success.
- Diverse project opportunities.
- Strong company culture and teamwork.
- Extensive training and development opportunities.
BENEFITS AT ONESTREAMWe prioritize the well-being of our employees, offering a comprehensive benefits package that includes:
- Excellent Medical Plan
- Dental & Vision Insurance
- Life Insurance
- Short & Long Term Disability
- Vacation Time
- Paid Holidays
- Professional Development
- Retirement Plan
OneStream is an Equal Opportunity Employer.
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