Internal Events Procurement Coordinator
2 weeks ago
Location: Hybrid – Birmingham, MI USA
Employment Type: Full-Time
Compensation: $67,000 - $80,000 (Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience.
Benefits Offered: Vision, Medical, Life, Dental, 401K
ABOUT THE ROLE
OneStream is seeking a Procurement Specialist to enhance our Accounting team. This role is pivotal in supporting the procurement strategy and operational initiatives tied to OneStream's Internal Events. The Procurement function is designed to adapt continually to meet the evolving needs of our business partners, which entails embracing new methodologies and technologies, acquiring additional skills, collaborating with diverse teams, and discovering innovative ways to optimize our processes.
KEY RESPONSIBILITIES
- Assist the OneStream Events Team and Executive Admin Assistants in organizing Internal Events.
- Demonstrate robust negotiation and vendor management expertise while engaging with both internal and external vendors (e.g., hotels, transportation services, catering providers).
- Act as the primary liaison with functional teams to aid in crafting statements of work (SOWs), requests for information (RFIs), requests for quotations (RFQs), and requests for proposals (RFPs) related to Internal Events.
- Identify and sustain a network of preferred vendors for Internal Events.
- Collaborate with Risk Management to ensure that risk management practices align with mitigating contractual risks inherent in many vendor agreements.
- Monitor vendor performance to ensure compliance with contractual obligations, delivering quality solutions/services punctually. Report on Performance Metrics, Scorecards, Annual Reviews, and Customer Satisfaction Surveys.
- Support adherence to procure-to-pay policies, objectives, procedures, templates, and workflows for vendor contracts and deliverable schedules.
- Establish and manage a contract repository for all executed contracts, as well as those under development. Track obligations, deliverables, contract modifications, and terms while managing access to documents appropriately.
- Create and follow the Contract Playbooks as defined by the Legal department to refine and incorporate necessary operational legal protections in contracts.
- Oversee daily operational requirements at the vendor level, including invoice payments, service/goods completion confirmations, and timely contract renewals.
- Coordinate commercial and financial arrangements with vendors, including billing, invoicing, and performance incentives, in accordance with established finance policies and procedures.
- Work with vendors and key stakeholders to define clear contract change control processes.
- Develop strong relationships and trust with management, business owners, and finance procurement.
- Ensure that proper governance is applied and adhered to by all team members and cross-functional efforts, particularly during process or solution changes requiring vendor purchases or upgrades.
- Serve as the interface between vendors and internal stakeholders, clearly establishing and limiting points of contact for vendors while reinforcing delegation of authority parameters for decision-making.
- Conduct periodic vendor reviews/evaluations/audits considering various performance levels and the provider relationship.
- Communicate significant changes in strategy that may impact existing vendors, solution timelines, and overall vendor performance.
- Effectively convey a concise overview of vendors (summary of key contract terms, risks, opportunities, and service delivery guidelines) to key stakeholders, providing clarity on contract elements as needed.
- Act as the primary liaison for Procurement to ensure competitive pricing for vendors.
- Assist with ad hoc projects as required.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor's degree in business administration, marketing/hospitality, accounting, or a related field.
- 2-4 years of experience in procurement, business administration, marketing/hospitality, or a related discipline.
- Experience in event management and contracting, including negotiating payment terms and discounts.
- Familiarity with Coupa Software.
- Strong presentation and communication skills, with the ability to clearly articulate ideas, outcomes, and impacts using data to support claims.
- Ability to maintain performance under tight deadlines and a willingness to tackle new and complex organizational challenges.
- High level of accuracy in preparing and entering financial information.
- Proficient in MS Office.
- Knowledge of generally accepted accounting principles.
- Legally authorized to work for any company in the country where this position is located without sponsorship.
OneStream empowers today's Finance teams to transcend traditional reporting and Take Finance FurtherTM by steering the business toward the future. It is the only enterprise finance platform that unifies financial and operational data, integrates AI for enhanced decision-making and productivity, and enables the CFO to become a pivotal driver of business strategy and execution. Our vision is to serve as the operating system for modern finance, digitizing core financial functions and empowering the CFO to be a critical driver of business strategy.
WHY WORK WITH ONESTREAM
- Transparency regarding corporate structure, salary, and benefits.
- Core value of customer success.
- Diverse project work (not industry-specific).
- Strong culture and camaraderie.
- Multiple training opportunities.
- Excellent Medical Plan.
- Dental & Vision Insurance.
- Life Insurance.
- Short & Long Term Disability.
- Vacation Time.
- Paid Holidays.
- Professional Development.
- Retirement Plan.
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