Events and Inventory Coordinator

6 days ago

Birmingham, United States Greater Birmingham Humane Society Inc Full time
Job DescriptionJob Description

Events and Inventory Coordinator

The Greater Birmingham Humane Society (“the GBHS”) is a progressive animal welfare shelter whose mission is to rescue, rehabilitate, and rehome homeless, abused, neglected and abandoned animals. We are committed to an open admissions policy, animal rehabilitation and a low euthanasia rate. GBHS’ open intake and adoption philosophy is a key part of our progressive mission, enabling us to save and rehome thousands of animals each year.

POSITION SUMMARY

The Events and Inventory Coordinator reports to the Director of Development and Marketing and assists with key events, projects and initiatives and helps promote the organization's many programs, events, and services while at all times ensuring the consistency of the organization's brand. The coordinator is also responsible for maintaining GBHS’ onsite and online store and delivering excellent service to GBHS customers.

PRIMARY JOB DUTIES AND RESPONSIBILITIES:

Event Coordination

  • Receive, evaluate and assign all event requests to the appropriate GBHS department.
  • Meet with departments prior to events to determine marketing needs.
  • Coordinate event and program marketing and materials.
  • Attend various GBHS events in support of retail sales and communications.
  • Create post-event reports for internal staff and other stakeholders.

Inventory Management

  • Oversee the receiving, storage, and retrieval of inventory items
  • Maintain accurate records of stock levels and track inventory movements
  • Conduct regular audits to identify discrepancies and ensure inventory accuracy
  • Collaborate with various departments to forecast demand and replenish stock accordingly
  • Coordinate with suppliers to manage deliveries and resolve any issues related to shipments
  • Generate reports on inventory turnover, stock levels, and other key metrics
  • Work closely with the purchasing team to optimize stock levels and minimize carrying costs
  • Implement best practices for inventory management and contribute to process improvements

Gift Shop Retail

  • Directly responsible for overall management and operation of the Gift Shop storefront and online store
  • Deliver a positive shopping experience to GBHS Gift Shop customers by providing excellent customer service
  • Maintain efficient and accurate methods and systems for gift shop financial operations
  • Maintain accurate and current vendor files, merchandise received records and invoice payments.
  • Assist purchasing team with procurement of items.
  • Maintain adequate inventory levels necessary to increase sales
  • Direct physical inventory counts.
  • Pack up, transport, and display retail items at events.
  • Operate within budget and report retail performance.
  • Other duties as assigned
SECONDARY JOB DUTIES AND RESPONSIBILITIES:
  • Understand and incorporate the GBHS mission, goals and brand in all outreach activities and events.
  • Serve as an advocate for GBHS to stakeholders, partners, and the general public.
  • Understand the current needs of GBHS programs; help to meet those needs by assisting to secure resources and new partnerships with other agencies, nonprofits and communities.

QUALIFICATIONS:

  • Associates degree in Business, Supply Chain Management or related field not required but preferred
  • Minimum 1-year of experience in inventory coordination and/or retail or event coordination or similar related field preferred.
  • Strong knowledge of inventory management systems and procedures
  • Collaborative mindset with the ability to work well in a team environment
  • Excellent oral and written communication skills.
  • Strong verbal presentation skills and editing ability.
  • Comfortable learning new technologies.
  • Excellent time management, organizational, adaptability, judgment and decision-making skills are required.
  • Detail-oriented with a strong focus on accuracy
  • Proven ability to prioritize and handle multiple projects with demanding deadlines, while producing high-quality work and projecting a positive attitude.
  • Flexible work schedule availability including evenings and weekends.
  • Represent the organization in a professional manner at all times.
  • Commitment to the goals, values, and mission of the organization.
  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and inventory software.
  • Ability to work in a fast-paced environment and adapt to changing priorities

Certificates, Licenses, Registrations

  • Valid AL Driver's License and Insurance. Must be able to pass a Motor Vehicle Report according to GBHS policies.

Other Skills, Abilities and Qualifications

  • Regular attendance is required.
    • Access to reliable transportation.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl with ease and in a timely manner. The employee must occasionally lift and/or move up to 40 pounds. The vision requirement includes close vision. The employee must maintain a clean driving record and be able to drive a vehicle. The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Primary work locations include but are not limited to: animal shelter, warehouse, and various offsite locations where GBHS events occur. There will be exposure to animals, animal noises and dander, odors, cleaning chemicals, dust, heat, cold and temperature changes. The employee will work in an office and warehouse setting, and interact with staff, consultants, and outside vendors, therefore he/she may be subject to interruptions throughout the workday. The position will require some flexible hours, in addition to local travel and occasional national travel. Most time will be spent in a typical air conditioned and heated office environment.

The GBHS is an equal opportunity employer. It is the policy of GBHS to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

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