Operations Coordinator

6 days ago


Santa Monica, California, United States Beautycounter Full time

About the Role:

We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team at Beautycounter. As a key member of our operations team, you will play a critical role in ensuring the smooth movement of shipments and the delivery of our products to customers.

Key Responsibilities:

  • Work closely with the Logistics Manager and cross-functional departments to coordinate shipments and ensure timely delivery.
  • Responsible for coordinating pickups and deliveries for domestic and international shipments, utilizing cost-effective shipping methods.
  • Schedule retail store pickups with white glove delivery services.
  • Assist the Logistics Manager with continuous improvement projects, holiday and new product launch projects, and monitor and report on progress.
  • Develop and maintain strong relationships with existing carriers and cultivate new relationships to meet business needs.
  • Manage and schedule quarterly business reviews with domestic carriers.
  • Develop standard operating procedures (SOPs) for new processes.
  • Prepare and send bills of lading, RFPs, and other shipping documents as needed.
  • Familiar with customs documentation, commercial invoices, and creating manual documents when necessary.
  • Maintain track and trace and distribute delivery schedules.
  • Provide tracking updates to internal customers.
  • Attend Buying/Sourcing meetings with component manufacturers and suppliers to stay informed on upcoming POs.
  • Responsible for obtaining and filing all shipping documentation and proof of delivery (POD) for audit purposes.

Requirements:

  • Highly organized and attentive to details.
  • Ability to multitask, balance priorities, and stay calm under pressure.
  • Strong communication skills and email etiquette.
  • 2+ years of experience in a role with similar responsibilities.
  • International and Canada shipping experience preferred.
  • TMS/SAP experience preferred.
  • Collaborative attitude and strong customer service capabilities.
  • Solution-oriented, growth mindset, willingness to learn and share.
  • Data entry proficiency and strong Excel skills.
  • Comfortable sharing learnings, ideas, and recommendations to operations leadership.

What We Offer:

  • Competitive hourly rate.
  • Annual discretionary bonus based on company and individual performance.
  • Comprehensive benefits package, including medical, dental, vision insurance, and 401(k) plan with company match.
  • Unlimited vacation for exempt associates (or 15 days paid time off for non-exempt associates).
  • 14 company-paid holidays per year.
  • 20 hours of paid volunteer time off per year.

About Beautycounter:

We are a certified B Corporation committed to creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and welcome applications from qualified candidates of all backgrounds.



  • Santa Monica, California, United States Extra Care Limited Liability Company Full time

    Job OverviewPosition Summary:The Office Operations Coordinator plays a vital role in ensuring the seamless operation of daily administrative functions within the organization.Key Responsibilities:- Oversee daily administrative activities to maintain an efficient office environment.- Manage documentation processes, including invoice processing and database...


  • Santa Monica, California, United States Providence Full time

    Job SummaryThe RN Robotic Coordinator is a professional Registered Nurse with demonstrated leadership and administrative competence in the operating room, responsible for the coordination of a surgery specialty service-line. This role represents Providence and the Surgical Services Department by interpreting and applying policies and nursing practice...


  • Santa Monica, California, United States Tia Full time

    Position Title: Senior Clinical Operations Coordinator Work Schedule: Monday - Friday 7:30am-4:00pm Compensation: $29.00/hr DOE Location: Tia Santa Monica Job Overview: As a pivotal member of Tia's clinical team, the Senior Clinical Operations Coordinator will oversee the daily activities of Front Desk Associates and Medical Assistants, ensuring seamless...


  • Santa Monica, California, United States Sharp Decisions Full time

    Laboratory Operations Coordinator IOnly W2 and Local CandidatesPosition OverviewAt Sharp Decisions, our mission is unified by a singular purpose - advancing cancer treatment. Each day, we strive to connect our daily tasks with this vital goal.We are on the lookout for a dedicated individual to join our team as a Laboratory Operations Coordinator I within the...


  • Santa Monica, California, United States Outpost Full time

    About OutpostWe are a leading space logistics company based in California, committed to advancing space technology and making space accessible to all.Job SummaryWe are seeking an Operations Assistant to join our rapidly growing team. As an Operations Assistant, you will play a critical role in supporting the operations team in a variety of tasks that are...


  • Santa Monica, California, United States Wagner Bespoke Travel Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Luxury Travel Operations Coordinator. As a key member of our operations team, you will play a critical role in ensuring the smooth execution of our clients' travel itineraries.Key ResponsibilitiesAssist the team with administrative tasks such as quoting and...


  • Santa Monica, California, United States Universal Music Group Full time

    We are UMG, the Universal Music Group, recognized as the foremost music enterprise globally. Our commitment to artistry, innovation, and entrepreneurship drives everything we do. We manage a diverse range of businesses involved in recorded music, music publishing, merchandising, and audiovisual content across over 60 countries. Our mission is to identify and...


  • Santa Monica, California, United States Providence Full time

    Job Summary:The RN Robotic Coordinator is a professional Registered Nurse with demonstrated leadership and administrative competence in the operating room, responsible for the coordination of a surgery specialty service-line. This role represents Providence and the Surgical Services Department by interpreting and applying policies and nursing practice...


  • Santa Monica, California, United States Providence Full time

    Job SummaryThe RN Robotic Coordinator is a professional Registered Nurse with demonstrated leadership and administrative competence in the operating room, responsible for the coordination of a surgery specialty service-line. This role represents Providence and the Surgical Services Department by interpreting and applying policies and nursing practice...


  • Santa Monica, California, United States Tia Full time

    Work Schedule: Monday - Friday 7:30am-4:00pm As a Senior Clinical Operations Coordinator at Tia, you will oversee the Front Desk and Medical Assistant teams, ensuring seamless clinic operations on a daily basis. Your role will involve stepping into Front Desk and Medical Assistant functions as necessary, while proactively addressing staff and patient needs. ...


  • Santa Monica, California, United States Providence Full time

    Job Summary:The RN Robotic Coordinator is a professional Registered Nurse with demonstrated leadership and administrative competence in the operating room, responsible for the coordination of a surgery specialty service-line.Key Responsibilities:Interpret and apply policies and nursing practice guidelinesPlan and coordinate day-to-day unit operationsAssume...


  • Santa Monica, California, United States Safe Place for Youth Full time

    About the RoleWe are seeking a highly motivated and detail-oriented individual to join our Safety and Operations team as an Intern. This is an exciting opportunity to gain hands-on experience in a dynamic and fast-paced environment.Key ResponsibilitiesProvide administrative support to the Operations team, including a wide range of tasks such as data entry,...


  • Santa Monica, California, United States Atlantic Aviation Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Airport Receptionist to join our team at Atlantic Aviation. As a key member of our operations team, you will be responsible for providing exceptional service to our clients and ensuring a seamless experience for all aircraft and passengers.Key ResponsibilitiesCustomer Service: Provide...


  • Santa Monica, California, United States Beautycounter Full time

    Position OverviewBeautycounter is in search of a Logistics Coordinator to enhance our operational efficiency. This position requires collaboration with the Logistics Manager and multiple departments to guarantee the prompt and economical transportation of products.Key ResponsibilitiesCoordinate pickups and deliveries to ensure seamless logistics...

  • Logistics Coordinator

    2 weeks ago


    Santa Monica, California, United States Beautycounter Full time

    Position OverviewBeautycounter is in search of a dedicated Logistics Coordinator to enhance our operational efficiency. This position requires collaboration with the Logistics Manager and various teams to guarantee the prompt and economical distribution of products.Key ResponsibilitiesCoordinate pickups and deliveries to ensure smooth operations.Develop...


  • Santa Monica, California, United States Beautycounter Full time

    Position OverviewBeautycounter is in search of a Logistics Coordinator to enhance our operational efficiency. This position requires close collaboration with the Logistics Manager and various internal teams to guarantee the prompt and economical transportation of products.Key ResponsibilitiesCoordinate the scheduling of pickups and deliveries.Develop and...

  • Studio Coordinator

    3 days ago


    Santa Monica, California, United States Universal Music Group Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Studio Coordinator to join our team at Universal Music Group. As a Studio Coordinator, you will play a critical role in ensuring the smooth operation of our recording studios, providing exceptional client service, and supporting the production process.Key ResponsibilitiesStudio Set Up and...

  • Reception Coordinator

    2 weeks ago


    Santa Monica, California, United States Fitdog Full time

    Job OverviewPart-Time Reception CoordinatorROLE SUMMARY:The Reception Coordinator plays a crucial role in delivering exceptional customer service, managing the check-in and check-out process for pets, maintaining client records, and performing various administrative tasks.KEY RESPONSIBILITIES:Customer InteractionManage incoming inquiries, directing clients...


  • Santa Monica, California, United States City of Santa Monica, CA Full time

    Position OverviewThe Senior Administrative Coordinator plays a vital role in delivering comprehensive administrative support within the designated division or department. This position is responsible for managing a variety of intricate clerical tasks that are essential for the smooth operation of the team.Key ResponsibilitiesProvide extensive clerical...


  • Santa Monica, California, United States LifeStance Health Full time

    Company Overview:At LifeStance Health, we are dedicated to addressing the mental health needs of individuals, families, and communities. Our commitment to providing exceptional mental healthcare is unwavering, and we take pride in having a team that shares this vision.Position Summary:The Healthcare Services Coordinator plays a crucial role in facilitating...