Finance Operations Manager

2 weeks ago

Chicago, Illinois, United States Rush Full time

Location: Chicago, IL

Hospital: RUSH University Medical Center

Department: Int Med Administration MSP

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift:
Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Position Overview:


The Finance Operations Manager is tasked with overseeing all financial activities within the department, particularly in managing the industry-sponsored research portfolio. This includes conducting coverage assessments, formulating budgets, and managing sponsor invoicing processes.

Special emphasis is placed on the annual budgeting cycle, alongside the creation, negotiation, and endorsement of individual budgets for industry-sponsored clinical research and their correlation with the annual budget.

This role serves as a key resource and mentor in financial and clinical trial budget negotiations, while also developing and refining policies and procedures as needed.

Additionally, this manager leads a team responsible for billing to third-party payers and industry sponsors, overseeing the monthly forecasting, actual charges, accounts receivable, and cash flow management.

The Manager acts as a specialist for the intricate financial and analytical requirements of the department, spearheading projects that significantly influence the division's vision and productivity.

The Manager collaborates with leadership to implement strategies that enhance financial outcomes, providing recommendations based on data analysis and offering guidance and training. This role exemplifies the Rush mission, vision, and values while adhering to Rush policies and procedures.

Essential Qualifications:

  • Bachelor's degree or higher in business, accounting, or a related discipline.
  • Minimum of five years of experience in healthcare finance, practice management, or decision support.
  • Proven advanced proficiency in Microsoft Office, particularly Excel and Access.
  • Strong interpersonal and organizational capabilities.
  • Experience in clinical research coverage analysis, budgeting, and/or sponsor invoicing.
  • Familiarity with Medical Device and/or combination product trials and associated regulations.
  • Exceptional oral, written, and presentation communication skills.
  • Ability to collaborate effectively with other managers in a team setting.
  • Demonstrated capability to analyze complex data and communicate findings and recommendations to leadership and stakeholders.
  • Experience in financial analysis and modeling.
  • Strong initiative, independent judgment, and time-management skills with the ability to manage multiple projects of varying complexity.
  • Takes responsibility, initiates action, and exercises judgment to complete assigned tasks.
  • Professionalism and a customer-oriented approach to engage with both internal and external stakeholders.
  • Works collaboratively with team members and other staff.

Preferred Qualifications:

  • Master's degree in business, healthcare administration, or a related field.

Key Responsibilities:

  • Oversees the preparation of monthly variance analyses and the creation of executive-level financial performance reports.
  • Provides leadership and strategic direction in establishing team objectives, strategies, scope, and timelines to meet business needs.
  • Manages the implementation and policy development in finance areas including revenue/expense management, professional fee billing, grants/contracts, and academic appointment processing.
  • Leads collaboration with medical faculty and staff in formulating and executing organizational goals and objectives.
  • Participates in the negotiation and management of professional service agreements.
  • Acts as a liaison to the revenue cycle team, coordinating the annual budget preparation.
  • Plays a pivotal role in developing annual volume projections.
  • Defines analytics to account for changes in volumes.
  • Provides guidance and education to department managers during budget preparation.
  • Functions as a financial liaison with Corporate Finance, assisting with special projects.
  • Develops and executes strategies that significantly impact the department's strategy and financial performance.
  • Coordinates regular training sessions with leadership to enhance understanding and accountability of financial metrics and technical skills.
  • Represents the department in meetings and workgroups, utilizing business intelligence and software applications to improve management reporting processes.
  • Designs and produces standard and ad hoc reports to translate complex data into decision-support tools for management.
  • Identifies and presents options to enhance operational and data management efficiency.
  • Provides leadership and education on the synchronization process to ensure consistency across coverage analysis, budgets, contracts, and informed consent forms.
  • Offers interpretation of policies and procedures related to financials and research billing compliance.
RUSH is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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